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  • Staff Openings

    Temporary, Part-time Campus Ministry High School Retreat Coordinator

    (Deadline to apply: July 27, 2015)

    Saint Vincent College seeks applications for a Temporary, Part-time Campus Ministry High School Retreat Coordinator. This position will report to the Director of Campus Ministry. This position will Assist the Director of Campus Ministry in organizing the High School Retreat Program for Fall of 2015.

    Required Qualifications:
    Education: Preferred that the applicant have a Bachelors or Masters in Theology, Religious Education or related field.

    Experience: The applicant should have experience in the areas of Faith Formation in particular in organizing and leading retreats. The applicant should have some familiarity with Benedictine tradition.

    Departmental Responsibilities:  

    1. Assist the Director in campus ministry in organizing the High School Retreat Program for the Fall of 2015;
      1. Contact Catholic High Schools to schedule retreats 
      2. Work with Events and Conferences to schedule the necessary space and lunch for each retreat. 
      3. Develop a theme for the semester that can be adapted to the various grade levels that attend the retreats ( 7 – 12) 
      4. Develop outlines for each talk. 
      5. Form a team of SVC students to help with each retreat. 
      6. Arrange for the necessary back ground clearances and VIRTUS training 
      7. Work with the students who will be giving talks. 
      8. Be present during each retreat to welcome the school, supervise our students.
       

    Special challenges and environment: This position is temporary and part-time and should not be approximately 80 hours for the semester. 

    Programmer

    (Deadline to apply: August 7, 2015)

    Saint Vincent College is seeking applicants for the position of Programmer. A Bachelor’s degree in Computer Science, Management Information Science, or related field with a minimum of two years experience preferred in the following areas: report programming (Informer), MS SQL Server, SharePoint, JavaScript, HTML, .NET, PHP, Visual Basic, C#. Experience in the following would be a plus: Enterprise systems, Higher Education application development, Envision, and Unibasic. Job responsibilities will include providing report generation support to all users of the college’s ERP System (Ellucian Administrative and Student Information System). Additional responsibilities include application maintenance and modifications according to end user specifications. As required, design, modify and extend in-house systems. Assist with business analysis, system administration, data integrity analysis, and user training. Candidates must also possess strong analytical and excellent communication skills.

    Residence Hall Director

    (Deadline to apply: Until filled)

    Residence Life at Saint Vincent College currently has an opening for a Residence Hall Director. This position is member of the Residence Life staff within the Student Affairs Division. In this position the individual would be responsible to serve as the chief administrator within a coeducational upper class residence hall housing 177 to 220 students. He/she is charged with setting a tone in the resident hall consistent with the goals and policies of the College which promotes students’ academic, spiritual, and personal development.

    Education: Bachelor’s Degree with preference given to candidates currently enrolled in a graduate program.

    Experience: Previous paraprofessional or professional experience in residence life.

    Gift Processor

    (Deadline to apply: Until filled)

    Saint Vincent College seeks applications for a Gift Processor in the Office of Institutional Advancement. This position will report to the Assistant Director, Advancement Services. The Gift Processor will be responsible for the daily processing and reporting of all pledges and gifts received; serve as the liaison with the business office for gift deposits; ensure the adherence of federal charitable giving regulations; ensure the timely processing of gift acknowledgements and receipts; and maintain records for donor recognition publications and displays.

    Required Qualifications:

    Education: Bachelor’s Degree or specialized training in a related field.

    Experience: Minimum 3 years experience of relevant business related experience working with the public.

    Skills and Knowledge:  

    • Proficiency in Microsoft Office applications, including Word, Excel and Outlook. 
    • Proficiency with fundraising systems and databases. 
    • General accounting knowledge. 
    • Knowledge with CASE and FASB gift processing and reporting standards, as well as pertinent Internal Revenue Service charitable giving regulations. 
    • Strong organizational, communication and analytical skills. 
    • Prior high volume financial and biographical record processing experience. 
    • High degree of attention to detail and accuracy. 
    • Ability to understand and follow directions. 
    • Ability to organize own work, set priorities, adjust to peak periods in the workflow and complete assignments independently. 
    • Flexibility to perform daily recurring tasks while at the same time working on various longer-term departmental projects. 
    • Ability to interact effectively with College staff and constituency. 
    • Sensitivity, good judgment and the ability to handle highly confidential material and information.


    Essential duties:  

    1. Develop and maintain business standards and procedures for efficient and safe gift processing and acknowledgement. 
    2. Data entry of all gifts and pledges received, including the posting of pledges and gifts to donor account records. 
    3. Receive and deposit all gifts to Saint Vincent College. 
    4. Post pledges and gifts to donors’ account records. 
    5. Produce gift receipts and acknowledgements within 24-48 hours of receipt. 
    6. Reconcile daily deposits and receipts. 
    7. Prepare reports as required. 
    8. Provide reports to department chairs of receipted gifts as appropriate. 
    9. Compose and mail correspondence in response to requests. 
    10. Ensure accuracy and integrity of gift data through daily, monthly and annual audits. 
    11. Liaison with auditors as required. 
    12. Follow all policies, procedures and industry standard practices related to gift acceptance and processing. 
    13. Maintain biographic records as required and directed.


    Special challenges and environment: Particular attention to detail is required to accurately record pledge and gift amounts, designations and payment schedules since data is used for budget forecasting and progress reports. Gifts should be processed with 24-48 hours of being received by the College, which results in a receipt/thank you acknowledgement letter. Gift acknowledgement letters serve as tax receipts for donors. Periods of high volume – start of Phonathon, end of year giving – require the processing of payments and sending of acknowledgements in a timely manner.  

    Public Safety Officer

    (Deadline to apply: Until filled)

    The Public Safety Department at Saint Vincent College currently has an opening for a full-time Public Safety Officer. The Public Safety Department detects and prevents crime, enforces all Saint Vincent rules and regulations, enforces all Pennsylvania laws, preserves the peace and protects life and property within his/her span of control. A high school diploma or equivalent. Pennsylvania Act 120, Municipal Police Officer Training; Pennsylvania Act 235, Lethal Weapons Training or equivalent. At least one year experience in security or law enforcement. Experience working with the general public is highly desirable. Ability to obtain Act 235 certification. Ability to pass medical, psychological screening and extensive e background investigation. Good physical condition. Must be at least 21 years of age. Strong communications skills, both oral and written. Ability to remain calm under stressful conditions. Knowledge of first aid techniques. Knowledge of Microsoft computer applications and the ability to type a minimum of 20 words per minute. Cardio Pulmonary Resuscitation, Automatic External Defibrillator, First Aid, ASP Baton, and Pepper Spray certification highly desirable. Valid PA driver’s license.

    Public Safety Officer

    (Deadline to apply: Until filled)

    The Public Safety Department at Saint Vincent College currently has an opening for a part-time Public Safety Officer. The Department is looking for motivated individuals to work weekends, concerts, special events, sporting events and to fill-in for vacations and sick days. A high school diploma or equivalent and at least one year experience in law enforcement are required. Some college credits desirable. Pennsylvania Act 120 (Municipal Police Academy), PA Act 235 (Lethal Weapons Training Academy) or equivalent required. Strong communication skills, good physical condition, ability to remain calm under stressful conditions, knowledge of computer applications, and CPR certification are highly desirable. A valid PA driver’s license is a must.

    Prospect Researcher

    (Deadline to apply: Until filled) 

    Saint Vincent College seeks applications for a Prospect Researcher in the Office of Institutional Advancement.  This position will report to the Director, Advancement Services.  The Prospect Researcher is the primary Saint Vincent College staff person assigned to research prospects and maintain the constituent database.  The Prospect Researcher administers services which support volunteer and staff fund-raising efforts by providing pertinent information on prospective donors; by developing and managing an orderly prospect tracking system for coordinated solicitation efforts; and by maintaining data in the Ellucian Colleague Advancement computer system. 

    Required Qualifications: 

    Education:  Bachelor’s Degree or specialized training in a related field.   

    Experience: Experience in research techniques, including surveys and interviews; working knowledge and ability with the Microsoft Office suite of programs, relational databases, online resources and other specialized software programs. 

    Preferred Experience: Higher education experience preferred; knowledge of fundraising donor management systems; demonstrated experience in report generation, document processes and workflow systems; experience in advancement experience in Advancement Services; and knowledge of CASE standards on Advancement Services. 

    Skills and Knowledge: 

    • Proficiency in Microsoft Office applications, including Word, Excel and Outlook. 
    • Proficiency with fundraising systems and databases, Ellucian Colleague experience is preferred. 
    • Strong organizational, communication and analytical skills. 
    • Prior high volume financial and biographical record processing experience. 
    • Ability to make decisions pertaining to biographical data records (identifying duplicate records or finding missing historical data). 
    • High degree of attention to detail and accuracy. 
    • Ability to understand and follow directions. 
    • Ability to organize own work, set priorities, adjust to peak periods in the workflow and complete assignments independently. 
    • Flexibility to perform daily recurring tasks while at the same time working on various longer-term departmental projects. 
    • Ability to interact effectively with College staff and constituency. 
    • Sensitivity, good judgment and the ability to handle highly confidential material and information. 

    Essential duties:  

    1. Researches information on prospects from various institutional, public and private sources.  
    2. Utilize social media, internet searches, and external software/tools to consistently update information on constituents within the database.   
    3. Gathers and manages prospect information so that it is useful and accessible.  
    4. Prepares written prospect profile reports for major gift officers.  
    5. Supports the cultivation and solicitation of donors to the institution by research and follow-up documentation, including debriefing with development staff following prospect visits in order to update appropriate prospect tracking data.  
    6. Maintains the program for coordinating and tracking the solicitation of major and prospective donors.  
    7. Develops and maintains appropriate controls so that the effectiveness of the donor information system may be assessed and improved.  
    8. Maintains a working knowledge of the WealthEngine screening process relative to individual prospects.  
    9. With the Director of Advancement Services, create and maintain a prospect management policy, prospect management business processes and coordinating a prospect management system that facilitates efficiency and effectiveness in major gift fundraising efforts.  
    10. Assists with campaign initiatives and activities, as needed.  
    11. Other duties as assigned. 

    Special challenges and environment: As a member of the Development team, the Prospect Researcher is a participant in alumni cultivation events, reunions, and other functions as necessary. This position will work closely with the Director of Advancement Services to provide assistance to front line fundraisers, including the Chancellor, President, Executive Vice President, Campaign Director, Major Gift Officers, Director of Planned Giving, Director of Annual Fund and the Director of Alumni Relations. 

    Assistant Director, Data Management

    (Deadline to apply: Until filled) 

    Saint Vincent College seeks applications for an Assistant Director, Data Management in the Office of Institutional Advancement.  This position will report to the Director, Advancement Services.  The Assistant Director, Data Management will be responsible for ensuring the integrity, maintenance and accuracy of records in the Ellucian Colleague Advancement database. This newly created position will report to the Director of Advancement Services.  This position includes maintaining the alumni and fundraising database records, researching records and developing a systematic approach to keeping the records accurate and up to date.  This position will also assist in pulling data reports, mailings list and other information from the system as needed. 

    Required Qualifications: 

    Education:  Bachelor’s Degree or specialized training in a related field.   

    Experience: Minimum 3 years of experience in database management, data entry or not-for-profit organizations. 

    Preferred Experience: Higher education experience preferred; knowledge of fundraising donor management systems; demonstrated experience in report generation, document processes and workflow systems; experience in advancement experience in Advancement Services; and knowledge of CASE standards on Advancement Services. 

    Skills and Knowledge: 

    • Proficiency in Microsoft Office applications, including Word, Excel and Outlook. 
    • Proficiency with fundraising systems and databases, Ellucian Colleague Advancement experience is preferred. 
    • Strong organizational, communication and analytical skills. 
    • Prior high volume financial and biographical record processing experience. 
    • Ability to make decisions pertaining to biographical data records (identifying duplicate records or finding missing historical data). 
    • High degree of attention to detail and accuracy. 
    • Ability to understand and follow directions. 
    • Ability to organize own work, set priorities, adjust to peak periods in the workflow and complete assignments independently. 
    • Flexibility to perform daily recurring tasks while at the same time working on various longer-term departmental projects. 
    • Ability to interact effectively with College staff and constituency. 
    • Sensitivity, good judgment and the ability to handle highly confidential material and information. 

    Essential duties: 

    1. Establish and implement standards and procedures for data maintenance to ensure consistent data updates.  
    2. Develop and implement a data management plan to promote continuous improvement of database quality through the use of internal and external data sources, data audits and clean up, and other tools as needed.  
    3. Create all new constituent records; perform historic, biographic and demographic updates of all constituent records in the database.  
    4.  Identify and implement the most efficient and effective way to find problematic records, perform biographic and historical updates and maintain accuracy within the database.  
    5. Conduct monthly data management meetings and trainings with and for associated data entry staff in the College, Seminary and Abbey.  
    6. Provide quarterly reports on data quality, accuracy and status against industry benchmarks.  
    7. Respond effectively to data requests including reports and mailing lists, designing reports and queries.  
    8.  Manage small and large-scale data projects, researching and inputting historical college data and from data appends.  
    9. Other duties as assigned.  

     

    Special challenges and environment: As a member of the Development team, the Assistant Direct, Data Management is a participant in alumni cultivation events, reunions, and other functions as necessary.  Particular attention to detail is required to ensure data accuracy and integrity.  In addition, this position will work closely with the Director of Advancement Services and the Prospect Researcher to provide assistance to front line fundraisers, including the Chancellor, President, Executive Vice President, Campaign Director, Major Gift Officers, Director of Planned Giving, Director of Annual Fund and the Director of Alumni Relations. 

    Assistant Student Assistance Program (SAP) Coordinator

    (Deadline to apply: August 3, 2015) 

     

    Saint Vincent College seeks applications for a Full-time Assistant Student Assistance Program (SAP) Coordinator.  This position will report to the Student Assistance Program (SAP) Coordinator/Intervention Services Manager.  This position will assist the Student Assistance Program (SAP) Coordinator in the management and implementation of a county-wide K-12 SAP initiative involving school districts, drug and alcohol, behavioral health, and human service agencies as specified in the Pennsylvania Interagency Council Guidelines for Student Assistance in Pennsylvania.  To aid in the creation and maintenance of a technical assistance/support system for SAP Core Teams at all levels, K-12, including a school district council (WASAP), periodic informational updates, consultation in policy, procedure, and program implementation, and SAP Core Team maintenance.  Assist SAP Coordinator in support of SAP County Coordination Team and the county SAP Liaison system of operations.

    Required Qualifications: 

    Education: Bachelor's Degree in human service related field with three years experience.  Master'sDegree preferred.

    Experience: Experience in interagency coordination of service delivery systems.   Knowledge of Westmoreland County schools and agencies, the Pennsylvania model of SAP as well as experience in county-wide initiatives.  General familiarity with both drug and alcohol and behavioral health service systems. Strong organizational and communications skills.

    Essential duties: 

     

    1. Routinely meet with SAP Core Teams at all levels at the direction of the Student Assistance Program Coordinator to provide direction and facilitate/enhance Core Team operations.
    2. Work with the Student Assistance Program Coordinator to assist Core Teams in assessing SAP progress and developing strategies to improve SAP functioning.
    3. Assist Student Assistance Program Coordinator in the implementation of a Core Team training and activities network in order to facilitate cost efficient and effective update training and team maintenance activities.
    4. Meet as directed by Student Assistance Program Coordinator with Saint Vincent College “Prevention Projects” line staff and treatment staff to resolve issues and keep them apprised or new developments.
    5. Responsible to Student Assistance Program Coordinator for the maintenance of county-wide case management/monitoring system   for Core Team student interventions including outside agency referrals.
    6. Assist Student Assistance Program Coordinator in collection, organization, maintenance and submission of all statistical reports on SAP activities.
    7. Under direction of   Student   Assistance Program   Coordinator, coordinate communications and serves as a liaison with other key human services systems (e.g.  D/A, BH /DS, CASSP, Juvenile Services, Children's  Bureau, various community and agency task forces, etc.)
    8. Maintain an updated library on the SAP initiative and regularly disseminates informational updates to all Core Teams and participating agencies as directed by Student Assistance Program Coordinator.
    9. Assist Student Assistance Program Coordinator in information exchange with all related student support efforts such as PBIS, in order to foster effective county-wide coordination.
    10. Responsible to Student Assistance Program Coordinator for collection, organization, maintenance and submission of evaluative data on SAP coordination, training and activities.         
    11. Responsible to Student Assistance Program Coordinator for coordination of SAP training data,    including registration, composition of required reports, documentation of attendance, completion of training competencies and other records as required by the Commonwealth SAP system. 
    12. Respond professionally and appropriately to all referral /funding sources and service recipients.
    13. Maintain   an   overall   positive   work   attitude,   promoting cooperation and professionalism in interactions with other staff members.

     

    Other duties: 

     

    1. Participate in public relations, community outreach, and marketing efforts.
    2. Perform other related duties as may be assigned or required.

     

     

  • To Apply: Please submit a complete set including: a cover letter, resume and three references to:

    Office of Human Resources Director
    Saint Vincent College
    300 Fraser Purchase Road
    Latrobe, PA 15650

    Electronic submissions are preferred and can be emailed to: employment@stvincent.edu 


  • All positions require the incumbent to be able to fully embrace the unique mission and identity of the College as a Catholic, Benedictine liberal arts institution. Saint Vincent College is committed to diversity and encourages applications from all qualified candidates. EOE

    PLEASE NOTE: Background checks will be performed on all new faculty, staff and adjunct positions. Employment is conditional upon satisfactory background checks and clearances.