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  • Saint Vincent College Website Privacy Policy

    Your information is very important to us. This Privacy Policy explains SVC’s policies regarding information you provide to us via our website located at www.stvincent.edu (the “website”), information we collect via the website, and how we use that information. Your use of the website, and any functionality offered via the website, constitutes your agreement to the terms of this Privacy Policy and any additional terms set forth on this website. If we update our Privacy Policy, we will post those changes on this page, and such changes will apply to information collected after the date of the change. This Privacy Policy applies only to information collected through the website and not to information collected by us offline.

    Third Party Websites
    This website may contain links to independently-run web sites for SVC student groups or organizations, planned giving and/or fundraising sites, and other external web sites with different privacy practices or policies. SVC is not responsible for the privacy practices or policies of those sites, you access them at your own risk, and we therefore encourage you to review such third party privacy policies to understand how your information is being used. However, we welcome any comments pertaining to any independently-run sites accessed via our website.

    We take precautions to protect the information you submit to us by using industry-standard security measures such as permission-based and role-based access controls and SSL encryption, however no method of transmission over the Internet or electronic storage is 100% secure. As a result, we cannot guarantee the absolute security of your information during its transmission or its storage in our systems.

    Any credit card or other method of payment you use will be handled by a third-party payment processor that will be responsible for obtaining and maintaining your information under its own terms and policies, including whether any of that information is shared with us and, if so, under what conditions. We do not permanently store credit card information provided to us via the website either on or outside the website.

    Any user identification names or passwords you use shall be maintained by you as confidential and should not be shared with anyone not authorized to have access to your personally identifiable information. You are responsible for and should take steps to reduce the risk of disclosure of such identification names or passwords, including, without limitation, using unique and strong passwords.

    How We Collect and Use Your Information
    We use log data and ‘cookies’ to hold session specific information and to collect general information about our visitors. Cookies can be disabled on most personal computers; however, some web-based services require cookies for access.

    We do not collect personally identifiable information about you unless you provide us with such information via online registration or participation in or use of the website features, functionality, services or otherwise. We may require you to provide additional personally identifiable information when registering or utilizing certain features of the website, such as name, email address, phone number, billing and payment processing information.

    We may collect and use your information to personalize your experience and support your use of and access to the website and its features, to analyze usage, respond to inquiries from you, notify or update you about features, and/or address or prevent potentially prohibited and/or illegal activities.

    We may use personally identifiable information or other information you have provided in order to communicate with you via text or other messaging technologies, our inquiries or communications to you regarding your enrollment, registration, or use of any feature or service on the website, and notices of developments related to the website and/or SVC.

    We may also retain an archived copy of information you provided or we acquired as a result of your use of the website, including personally identifiable and non-personally identifiable information, as required by law or for legitimate business purposes.

    We may share aggregate, non-personally identifiable information with third parties.

    Notwithstanding anything to the contrary herein, student records are protected by the federal Family Education Rights and Privacy Act (FERPA), Pennsylvania law and SVC policy. Information about student access to education records and protection of education records is available in the Registrar’s Office. That policy also provides information on a student’s right to limit access to otherwise public directory information.

    From time to time, individuals or companies under contract with SVC may have access to confidential information in the course of the service they provide to us, but they are not permitted to use or disclose that information for unauthorized purposes.

    Pursuant to the terms of the Children’s Online Privacy Protection Act, we do not knowingly collect personally–identifiable information from children under the age of thirteen (13). The website is not directed at children under the age of thirteen (13), and by using the website, you represent that you are not under the age of thirteen (13).

    Required Disclosures
    We may be required by applicable law, subpoena, court order or other legal process (including without limitation, rendering assistance to government enforcement agencies) to disclose or retain for some period your personally identifiable information and/or non-personally identifiable information. SVC has the right to comply with any such requirements (including a good-faith belief that such requirement exists) without liability for any such disclosure or retention. We may also securely communicate your information to credit reporting and/or law enforcement agencies solely in connection with, and restricted to, their assistance in preventing or assessing fraudulent and/or unlawful transactions via the website. We also may share, disclose, or otherwise use your information if we have a good faith belief that doing so is necessary to prevent injury and/or to protect the rights, property, or personal safety of SVC students, employees, or others, protect the security or integrity of the website, or prevent illegal activity, including without limitation, fraud. We reserve the right to disclose and/or transfer (on a confidential basis) your personally identifiable information to our affiliates, partners (including partner educational institutions), or a purchaser of all or substantially all of our assets.

    Consent to Processing of Information in United States
    Notwithstanding your country of origin, or country, state and/or province of residence, by utilizing the website and/or directly providing personal information to us, you hereby agree to and acknowledge your understanding of the terms of this Privacy Policy, and consent to have your personal data transferred to and processed in the United States and/or in other jurisdictions as determined by SVC.

    Contact Us
    If you have any questions about this Privacy Policy, please contact us at privacy@stvincent.edu.

    (updated August 14, 2012)

    Notice of Non-Discrimination and Equal Opportunity

    Saint Vincent College subscribes to a policy of equal opportunity in the classroom, workplace, and programs. Saint Vincent does not discriminate on the basis of race, color, sex, religion, age, veteran status, national origin, marital status, genetic history, or disability in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and College policies. Saint Vincent prohibits sexual harassment, including sexual violence.

    As Saint Vincent College is an educational community rooted in the tradition of the Catholic faith, the heritage of Benedictine monasticism, and the love of values inherent in the liberal approach to life and learning, nothing in this equal opportunity policy shall require Saint Vincent to act in a manner contrary to the beliefs and teachings of the Catholic Church. Nor shall it be construed as a waiver either of Constitutional or statutory rights which Saint Vincent enjoys as a religiously-affiliated institution. Nor does this abrogate the right of the College to specify as a qualification for employment an individual’s willingness to fully embrace Saint Vincent’s mission as a Catholic, Benedictine institution.

    The following person has been designated to handle inquiries involving students and programs regarding the Americans with Disabilities Act, the Rehabilitation Act of 1973, and related statutes and regulations:

    Sandra Quinlivan, Associate Dean of Studies/Section 504 Coordinator, Office of Academic Affairs, 300 Fraser Purchase Road, Latrobe PA 15650, (724) 805-2371, or sandy.quinlivan@email.stvincent.edu  

    The following person has been designated to handle inquiries regarding the non-discrimination policies and to serve as the overall campus coordinator for purposes of Title IX compliance:

    Judith M. Maher, Assistant Counsel to the College / Director of Human Resources/Title IX &Section 504 Coordinator/, Office of Human Resources, 300 Fraser Purchase Road, Latrobe, PA 15650, (724) 805-2581, or judith.maher@stvincent.edu.

    The following person has been designated to handle inquiries regarding Title IX sports compliance:

    Susan Hozak, Assistant Athletic Director/Senior Woman Administrator/Compliance Officer, Athletic Department, Carey Center, 300 Fraser Purchase Road, Latrobe, PA 15650, (724) 805-2112, or sue.hozak@email.stvincent.edu.  

    Title IX and Sexual Harassment 

    Whistleblower Policy

    Saint Vincent College requires directors, officers and employees to observe high standards of business and personal ethics in the conduct of their responsibilities. As employees and representatives of Saint Vincent, we must practice honesty and integrity in fulfilling our responsibilities and comply with all applicable laws and regulations.

    It is the responsibility of all directors, officers and employees to follow this practice and to report violations or suspected violations in accordance with the Whistleblower Policy. These violations may include any of the published policies of the College, but also include financial improprieties or irregularities. Financial improprieties or irregularities means, among other similar matters, misappropriation of funds, supplies, property, or other resources; misreporting hours worked; fraud or deliberate errors in the preparation, evaluation, review or audit of any financial statement of the College; forgery or alteration of College financial documents or financial computer files; pursuit of financial benefit or advantage in violation of Saint Vincent’s conflict of interest policy; or deficiencies in or noncompliance with Saint Vincent’s financial controls.

    No director, officer or employee who in good faith reports a violation shall suffer harassment, retaliation or adverse employment consequence. An employee who retaliates against someone who has reported a violation in good faith is subject to discipline up to and including termination of employment. This Whistleblower Policy is intended to encourage and enable employees and others to raise serious concerns within Saint Vincent prior to seeking resolutions outside Saint Vincent.

    Saint Vincent encourages employees to share their questions, concerns, suggestions or complaints with someone who can address them properly. In most cases, an employee’s supervisor is in the best position to address an area of concern. However, the employee is not comfortable speaking with his or her supervisor or he or she is not satisfied with their supervisor’s response, employees are encouraged to speak with someone in the Human Resources Office or anyone in management whom the employee is comfortable in approaching. Supervisors and managers are required to report suspected violations to Saint Vincent’s Compliance Officer, who has specific and exclusive responsibility to investigate all reported violations. For suspected fraud, or when an employee is not satisfied or uncomfortable with discussing his or her concerns with these persons, the individual should contact Saint Vincent’s Compliance Officer directly.

    Saint Vincent’s Compliance Officer is responsible for investigating and resolving all reported complaints and allegations concerning violations, shall advise the President and/or the audit committee. The Compliance Officer has direct access to the Finance,-Audit, and Enrollment Committee of the Board of Directors and is required to report to the audit committee at least annually on compliance activity. Saint Vincent’s Compliance Officer is the Vice President of Finance and Administration.

    The Finance, Audit, and Enrollment committee of the Board of Directors shall address all reported concerns or complaints regarding corporate accounting practices, internal controls or auditing. The Compliance Officer shall immediately notify the committee of any such complaint and work with the committee until the matter is resolved.

    Anyone filing a complaint concerning a violation or suspected violation must be acting in good faith and have reasonable grounds for believing the information disclosed indicates a violation. Any allegations that prove not to be substantiated and that prove to have been made maliciously or knowingly to be false will be viewed as a serious disciplinary offense.

    Violations or suspected violations may be submitted on a confidential basis by the complainant or may be submitted anonymously to a designated hotline: 724-805-1900. Reports or violations or suspected violations will be kept confidential to the extent possible, consistent with the need to conduct an adequate investigation.

     The Compliance Officer will notify the sender and acknowledge receipt of the reported violation or suspected violation within five (5) business days. All reports will be promptly investigated and appropriate corrective action will be taken if warranted by the investigation.