• Saint Vincent College & Seminary CARES Act Student Aid Report #3 – 7/29/2020

    Saint Vincent College & Seminary CARES Act Student Aid Report #3 – 7/29/2020
    Grant no. PR/AWARD NUMBER P425E201969
    Report #3

    Introduction
    On March 27, 2020, the President of the United States signed the CARES Act (H.R. 748), which provides emergency relief funds to organizations and individuals affected by the coronavirus pandemic. The Higher Education Emergency Relief Fund (HEERF), found in Section 18004 of the CARES Act, provides funding to institutions of higher education “to prevent, prepare for, and respond to coronavirus.” This report provides details on the award Saint Vincent College and Seminary received under the HEERF – for student expenses related to the disruption of campus operations due to the Covid -19 crisis, (including eligible expenses under a student’s cost of attendance such as food, housing, course materials, technology, health care, and child care). 

    30-DAY FUND REPORT
    Click Here for PDF Version

    1. An acknowledgement that the institution signed and returned to the Department the Certification and Agreement and the assurance that the institution has used, or intends to use, no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students.

    Saint Vincent College & Seminary reviewed, signed, and returned the U.S. Department of Education’s Certification and Agreement for HEERF funds for Emergency Financial Aid Grants to Students on April 15, 2020.  We received our grant award notification dated April 25, 2020.  
    In keeping with the terms of the certification, Saint Vincent College & Seminary will use no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants directly to students.

    2. The total amount of funds that the institution will receive or has received from the Department pursuant to the institution’s Certification and Agreement [for] Emergency Financial Aid Grants to Students.


    Saint Vincent College & Seminary will receive a total of $1,605,435 under Section 18004(a)(1) of the CARES Act, of which $802,718 is to be provided directly to students impacted by campus disruptions due to the Covid -19 crisis.  

    3. The total amount of Emergency Financial Aid Grants distributed to students under Section 18004(a)(1) of the CARES Act as of the date of submission (i.e., as of the 30-day Report and every 45 days thereafter).

    Round 1 of disbursement of CARES Act funds to students totaled $429,500.  Checks made payable to the students were mailed on 5/20/2020.  Round 2 of disbursement of CARES Act funds to students totaled $62,500.  Checks made payable to the students were mailed on 6/8/2020.  Saint Vincent has identified an additional $38,000 in Round 3 disbursements; checks will be mailed out to students by early August 2020.


    4. The estimated total number of students at the institution eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965 and thus eligible to receive Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act.


    The estimated total number of Saint Vincent College & Seminary students eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965, and therefore eligible to receive CARES Act HEERF funding is 1,605.

    The number of eligible students excludes those ineligible to receive Title IV aid (e.g., non-degree seeking students, non-U.S. citizens, etc.).

    5. The total number of students who have received an Emergency Financial Aid Grant to students under Section 18004(a)(1) of the CARES Act.

    Round 1 of disbursement of CARES Act funds totaling $429,500 was disbursed to 339 undergraduate and graduate students on 5/20/2020. 

    Round 2 of disbursement of CARES Act funds totaling $62,500 was disbursed to 55 undergraduate and graduate students on 6/8/2020.

    In total $492,000 of the $802,718 available has been disbursed to 394 students.   

    Round 3 disbursements of $38,000 are currently in progress, with checks anticipated to be mailed to 39 students by early August 2020.  The completion of Round 3 disbursements will bring the total amount disbursed to $530,000 and the number of undergraduate and graduate recipients to 433.

    6. The method(s) used by the institution to determine which students receive Emergency Financial Aid Grants and how much they would receive under Section 18004(a)(1) of the CARES Act.

    An institutional review committee consisting of the Vice President of Finance and Administration (Chief Financial Officer), Assistant Vice President for Student Success and Retention, Dean of Students for Student Affairs, and the Director of Financial Aid will evaluate applications for Emergency Financial Aid Grants based on information provided by students regarding financial difficulties, eligibility to receive Title IV aid, academic level, and expected family contribution (EFC).  Recognizing that EFC is based upon prior year income information, all students have been and will be advised of their family’s opportunity to request a professional judgment review of the EFC based on 2020 family projected income.

    Based on the student’s eligibility for Title IV funding and identified financial need due to the disruption of campus operations because of coronavirus, academic level, and EFC, 63 students received $500 each, 72 students received $1,000 each, and 259 students received $1,500 each for a total of $492,000 through the first two rounds of disbursements.

    Round 3 disbursements are scheduled to be made by early August 2020.  This round will include grants of $500 for 16 students; grants of $1,000 for 9 students; and grants of $1,500 for 14 students. 

    Additional disbursements will be made on a timely basis as applications continue to be received. 

    Determination of awards to students recommended by the review committee were approved by the President of Saint Vincent College and the institution’s legal counsel.

    7. Any instructions, directions, or guidance provided by the institution to students concerning the Emergency Financial Aid Grants.

    In accordance with the Secretary of Education’s instructions for institutions to issue aid to students as soon as possible under the student aid portion of the CARES Act HEERF, the President of Saint Vincent College sent an email message with a link to the electronic request noted below to all degree-seeking students enrolled for the spring 2020 semester, on April 24th, 2020.  Each instructor of online classes was directed to remind students of this opportunity during online class sessions, and a second email reminder was sent on May 6, 2020 by the Director of Financial Aid.  This information also appears on the main page of the institution’s portal page and two separate pages of the institution’s website, both available to all SVC students: 
    https://www.stvincent.edu/student-life/coronavirus-update and https://www.stvincent.edu/admission-aid/financing-your-education/financial-aid-info-covid-19.

    Saint Vincent College & Seminary created an online request form with an electronic signature.  By completing the form with their name, student ID, and electronic signature, students indicate via a checklist how the campus closure has affected them financially.  The application allows the student an opportunity to add additional comments not covered by the checklist.  The form was also made available for students to download, print, and return.  Students submitted the form indicating they were requesting emergency funding related to the disruption of campus operations due to Covid-19 as noted above and also that any funds received would be used for this purpose.   Round 1: Requests received by May 8th were reviewed during the week of May 11th and checks were disbursed on May 20th.  Round 2 disbursement occurred on June 8th. Round 3 disbursements are scheduled to be mailed out by early August 2020.

    The online request will remain available allowing those that did not apply by May 8th to do so.  The same pattern of collection, review, and payment will be followed for subsequent rounds.

     

  • Saint Vincent College & Seminary CARES Act Institutional Costs Report #2 - 7/10/2020
    Saint Vincent College & Seminary CARES Act Institutional Costs Report #2 - 7/10/2020
    Grant no. PR/AWARD NUMBER P425F202021
    Report #2 


    Introduction
    On March 27, 2020, the President of the United States signed the CARES Act (H.R. 748), which provides emergency relief funds to organizations and individuals affected by the coronavirus pandemic. The Higher Education Emergency Relief Fund (HEERF), found in Section 18004 of the CARES Act, provides funding to institutions of higher education “to prevent, prepare for, and respond to coronavirus.” This report provides details on the institutional portion of the HEERF award received by Saint Vincent College and Seminary to cover costs associated with significant changes to the delivery of instruction due to the coronavirus.
     
    REPORT # 2: Institutional Costs
    Click Here for PDF version
     
    1. Report on the use of CARES HEERF funds for Recipient's Institutional Costs.

    Saint Vincent College & Seminary reviewed, signed, and returned the U.S. Department of Education’s Certification and Agreement for the Institutional Portion of HEERF funds on April 27, 2020.  We received our grant award notification on May 7, 2020.  

    Saint Vincent College & Seminary received a total of $1,605,435 under Section 18004(a)(1) of the CARES Act.  No less than 50 percent of the funds received are being used to provide Emergency Financial Aid Grants directly to students.  The remaining $802,717 is being allocated for institutional costs associated with significant changes to the delivery of instruction due to the coronavirus.

    2.  An acknowledgment that the funds for Recipient's Institutional Costs has been used, or intends to be used, in accordance with Section 18004(c).

    In accordance with Section 18004(c), Saint Vincent College and Seminary will use the institutional portion of the CARES HEERF funding for costs associated with significant changes to the delivery of instruction due to the coronavirus.  Funds will not be used for payments to contractors for the provision of pre-enrollment activities, including marketing and advertising; endowments; or capital outlays associated with facilities related to athletics, sectarian instruction, or religious worship.  As required by Section 18004(c), no less than fifty percent of Saint Vincent's total CARES HEERF award of $1,605,435 is being used to provide emergency financial aid grants to students for expenses related to the disruption of campus activities due to the coronavirus.

    3.  Accounting for the amount of reimbursements to the Recipient for costs related to refunds made to students for housing, food, or other services that the Recipient could no longer provide.

    Saint Vincent is using the institutional portion of the CARES HEERF funding to help cover room and board refunds necessitated by the threats posed by COVID-19.  In the interest of the health and safety of our students, faculty, staff, and the broader community, and in accordance with state and local directives, Saint Vincent suspended in-person instruction, shifted to online coursework, and closed its residence halls to help prevent the spread of the coronavirus.  Students who departed the residence halls by March 29, 2020 were eligible for pro-rated room and board credit. A total of  $797,517 in institutional CARES funding has been drawn down to date to help reimburse the College for student room and board refunds.

    4.  Internal controls that the Recipient has in place to ensure that funds were used for allowable purposes and in accordance with cash management principles.

    The project director for the institutional portion of the CARES HEERF funding is Richard S. Williams, the Vice President for Finance and Administration and Chief Financial Officer at Saint Vincent.  Mr. Williams has reviewed the terms of the Recipient's Funding Certification and Agreement for the Institutional Portion of the Higher Education Emergency Relief Fund Formula Grants Authorized by Section 18004(a)(1) of the Coronavirus Aid, Relief, and Economic Security (CARES) Act and consulted with the College President and General Counsel to ensure that Saint Vincent's plan for distribution of the funds is allowable and appropriate. 

    In his role as Chief Financial Officer, Mr. Williams will certify that the use of the funds is in accordance with cash management principles and appropriate internal controls.  Mr. Williams will authorize the draw down of funds.  Saint Vincent's Director of Financial Planning, Accounting, and Analysis, Ms. Gina Nalevanko, will receive the authorization from Mr. Williams, complete the draw down, and ensure that the funds, once received, are allocated to the correct account within the institutional accounting system to reimburse the costs for student room and board refunds.  Information on the expenditure of grant funds also will be shared with the Office of Foundation, Government, & Corporate Relations for review and preparation of reports.
     
    Annual audits of Saint Vincent College Corporation finances are performed by Baker Tilly Virchow Krause, LLP.  This includes the Single Audit as required by the 1999 OMB Circular A-133.



  • Saint Vincent College & Seminary CARES Act Student Aid Report #2 – 6/29/2020
    Saint Vincent College & Seminary CARES Act Student Aid Report #2 – 6/29/2020
    Grant no. PR/AWARD NUMBER P425E201969
    Report #2

    Introduction

    On March 27, 2020, the President of the United States signed the CARES Act (H.R. 748), which provides emergency relief funds to organizations and individuals affected by the coronavirus pandemic. The Higher Education Emergency Relief Fund (HEERF), found in Section 18004 of the CARES Act, provides funding to institutions of higher education “to prevent, prepare for, and respond to coronavirus.” This report provides details on the award Saint Vincent College and Seminary received under the HEERF – for student expenses related to the disruption of campus operations due to the Covid -19 crisis, (including eligible expenses under a student’s cost of attendance such as food, housing, course materials, technology, health care, and child care). 
    30-DAY FUND REPORT
    Click Here for PDF Version


    1. An acknowledgement that the institution signed and returned to the Department the Certification and Agreement and the assurance that the institution has used, or intends to use, no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students.


    Saint Vincent College & Seminary reviewed, signed, and returned the U.S. Department of Education’s Certification and Agreement for HEERF funds for Emergency Financial Aid Grants to Students on April 15, 2020.  We received our grant award notification dated April 25, 2020.  
    In keeping with the terms of the certification, Saint Vincent College & Seminary will use no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants directly to students.

    2. The total amount of funds that the institution will receive or has received from the Department pursuant to the institution’s Certification and Agreement [for] Emergency Financial Aid Grants to Students.

    Saint Vincent College & Seminary will receive a total of $1,605,435 under Section 18004(a)(1) of the CARES Act, of which $802,718 is to be provided directly to students impacted by campus disruptions due to the Covid -19 crisis.  

    3. The total amount of Emergency Financial Aid Grants distributed to students under Section 18004(a)(1) of the CARES Act as of the date of submission (i.e., as of the 30-day Report and every 45 days thereafter).

    Round 1 of disbursement of CARES Act funds to students totaled $429,500.  Checks made payable to the students were mailed on 5/20/2020.  Round 2 of disbursement of CARES Act funds to students totaled $62,500.  Checks made payable to the students were mailed on 6/8/2020.

    4. The estimated total number of students at the institution eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965 and thus eligible to receive Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act.

    The estimated total number of Saint Vincent College & Seminary students eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965, and therefore eligible to receive CARES Act HEERF funding is 1,605.

    The number of eligible students excludes those ineligible to receive Title IV aid (e.g., non-degree seeking students, non-U.S. citizens, etc.).

    5. The total number of students who have received an Emergency Financial Aid Grant to students under Section 18004(a)(1) of the CARES Act.

    Round 1 of disbursement of CARES Act funds totaling $429,500 was disbursed to 339 undergraduate and graduate students on 5/20/2020.  

    Round 2 of disbursement of CARES Act funds totaling $62,500 was disbursed to 55 undergraduate and graduate students on 6/8/2020.

    In total $492,000 of the $802,718 available has been disbursed to 394 students.   

    6. The method(s) used by the institution to determine which students receive Emergency Financial Aid Grants and how much they would receive under Section 18004(a)(1) of the CARES Act.

    An institutional review committee consisting of the Vice President of Finance and Administration (Chief Financial Officer), Assistant Vice President for Student Success and Retention, Dean of Students for Student Affairs, and the Director of Financial Aid will evaluate applications for Emergency Financial Aid Grants based on information provided by students regarding financial difficulties, eligibility to receive Title IV aid, academic level, and expected family contribution (EFC).  Recognizing that EFC is based upon prior year income information, all students have been and will be advised of their family’s opportunity to request a professional judgment review of the EFC based on 2020 family projected income.

    Based on the student’s eligibility for Title IV funding and identified financial need due to the disruption of campus operations because of coronavirus, academic level, and EFC, 63 students received $500 each, 72 students received $1,000 each, and 259 students received $1,500 each for a total of $492,000 to date.  

    Additional disbursements will be made on a timely basis as applications continue to be received.  

    Determination of awards to students recommended by the review committee were approved by the President of Saint Vincent College and the institution’s legal counsel.

    7. Any instructions, directions, or guidance provided by the institution to students concerning the Emergency Financial Aid Grants.

    In accordance with the Secretary of Education’s instructions for institutions to issue aid to students as soon as possible under the student aid portion of the CARES Act HEERF, the President of Saint Vincent College sent an email message with a link to the electronic request noted below to all degree-seeking students enrolled for the spring 2020 semester, on April 24th, 2020.  Each instructor of online classes was directed to remind students of this opportunity during online class sessions, and a second email reminder was sent on May 6, 2020 by the Director of Financial Aid.  This information also appears on the main page of the institution’s portal page and two separate pages of the institution’s website, both available to all SVC students: https://www.stvincent.edu/student-life/coronavirus-update and https://www.stvincent.edu/admission-aid/financing-your-education/financial-aid-info-covid-19.

    Saint Vincent College & Seminary created an online request form with an electronic signature.  By completing the form with their name, student ID, and electronic signature, students indicate via a checklist how the campus closure has affected them financially.  The application allows the student an opportunity to add additional comments not covered by the checklist.  The form was also made available for students to download, print, and return.  Students submitted the form indicating they were requesting emergency funding related to the disruption of campus operations due to Covid-19 as noted above and also that any funds received would be used for this purpose.   Round 1: Requests received by May 8th were reviewed during the week of May 11th and checks were disbursed on May 20th.  Round 2 disbursement occurred on June 8th. The online request will remain available allowing those that did not apply by May 8th to do so.  The same pattern of collection, review, and payment will be followed for subsequent rounds.
  • Saint Vincent College & Seminary CARES Act Student Aid Report #1 - 5/15/2020

    Saint Vincent College & Seminary CARES Act Student Aid Report #1 - 5/15/2020
    Grant no. PR/AWARD NUMBER P425E201969
    Report #1

    Introduction
    On March 27, 2020, the President of the United States signed the CARES Act (H.R. 748), which provides emergency relief funds to organizations and individuals affected by the coronavirus pandemic. The Higher Education Emergency Relief Fund (HEERF), found in Section 18004 of the CARES Act, provides funding to institutions of higher education “to prevent, prepare for, and respond to coronavirus.” This report provides details on the award Saint Vincent College and Seminary received under the HEERF – for student expenses related to the disruption of campus operations due to the Covid -19 crisis, (including eligible expenses under a student’s cost of attendance such as food, housing, course materials, technology, health care, and child care). 

    30-DAY FUND REPORT
    Click Here for PDF Version

    1. An acknowledgement that the institution signed and returned to the Department the Certification and Agreement and the assurance that the institution has used, or intends to use, no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students.


    Saint Vincent College & Seminary reviewed, signed, and returned the U.S. Department of Education’s Certification and Agreement for HEERF funds for Emergency Financial Aid Grants to Students on April 15, 2020.  We received our grant award notification dated April 25, 2020.  
    In keeping with the terms of the certification, Saint Vincent College & Seminary will use no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants directly to students.

    2. The total amount of funds that the institution will receive or has received from the Department pursuant to the institution’s Certification and Agreement [for] Emergency Financial Aid Grants to Students.


    Saint Vincent College & Seminary will receive a total of $1,605,435 under Section 18004(a)(1) of the CARES Act, of which $802,718 is to be provided directly to students impacted by campus disruptions due to the Covid -19 crisis.  

    3. The total amount of Emergency Financial Aid Grants distributed to students under Section 18004(a)(1) of the CARES Act as of the date of submission (i.e., as of the 30-day Report and every 45 days thereafter).

    Round 1 of disbursement of funds to students is expected to commence beginning the week of May 18, 2020.  The amount of Emergency Financial Aid Grants disbursed to students will be reported in the next required report on June 29, 2020.

    4. The estimated total number of students at the institution eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965 and thus eligible to receive Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act.


    The estimated total number of Saint Vincent College & Seminary students eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965, and therefore eligible to receive CARES Act HEERF funding is 1,605.

    The number of eligible students excludes those ineligible to receive Title IV aid (e.g., non-degree seeking students, non-U.S. citizens, etc).

    5. The total number of students who have received an Emergency Financial Aid Grant to students under Section 18004(a)(1) of the CARES Act.

    As indicated in the response to #3, the first round of student aid grants will be awarded beginning the week of May 18, 2020.  The number of students receiving Emergency Financial Aid Grants will be included in the June 29, 2020 report.

    6. The method(s) used by the institution to determine which students receive Emergency Financial Aid Grants and how much they would receive under Section 18004(a)(1) of the CARES Act.

    An institutional review committee consisting of the Vice President of Finance and Administration (Chief Financial Officer), Assistant Vice President for Student Success and Retention, Dean of Students for Student Affairs, and the Director of Financial Aid will evaluate applications for Emergency Financial Aid Grants based on information provided by students regarding financial difficulties, eligibility to receive Title IV aid, academic level, and expected family contribution (EFC).  Recognizing that EFC is based upon prior year income information, all students have been and will be advised of their family’s opportunity to request a professional judgment review of the EFC based on 2020 family projected income.
    Based on the student’s eligibility for Title IV funding and identified financial need due to the disruption of campus operations because of coronavirus, academic level, and EFC, students will receive Emergency Financial Aid Grants of up to $1,500 for Round 1 awards.
    Determination of awards to students recommended by the review committee will be approved by the President of Saint Vincent College and the institution’s legal counsel.

    7. Any instructions, directions, or guidance provided by the institution to students concerning the Emergency Financial Aid Grants.

    In accordance with the Secretary of Education’s instructions for institutions to issue aid to students as soon as possible under the student aid portion of the CARES Act HEERF, the President of Saint Vincent College sent an email message with a link to the electronic request noted below to all degree-seeking students enrolled for the spring 2020 semester, on April 24th, 2020.  Each instructor of online classes was directed to remind students of this opportunity during online class sessions, and a second email reminder was sent on May 6, 2020 by the Director of Financial Aid.  This information also appears on the main page of the institution’s portal page and two separate pages of the institution’s website, both available to all SVC students: https://www.stvincent.edu/student-life/coronavirus-update and https://www.stvincent.edu/admission-aid/financing-your-education/financial-aid-info-covid-19.

    Saint Vincent College & Seminary created an online request form with an electronic signature.  By completing the form with their name, student ID, and electronic signature, students indicate via a checklist how the campus closure has affected them financially.  The application allows the student an opportunity to add additional comments not covered by the checklist.  The form was also made available for students to download, print, and return.  Students submitted the form indicating they were requesting emergency funding related to the disruption of campus operations due to Covid-19 as noted above and also that any funds received would be used for this purpose.  This online request form had an initial deadline date of May 8, 2020 for round one awards.  Round one:  Requests received by May 8th will be reviewed during the week of May 11th.  Disbursement processing to those eligible and approved is scheduled to begin the week of May 18th.  The online request will remain available allowing those that did not apply by May 8th to do so.  The same pattern of collection, review, and payment will be followed for subsequent rounds.

  • Saint Vincent College & Seminary CARES Act Institutional Costs Report #1 - 5/27/2020
    Saint Vincent College & Seminary CARES Act Institutional Costs Report #1 - 5/27/2020
    Grant no. PR/AWARD NUMBER P425F202021
    Report #1


    Introduction
    On March 27, 2020, the President of the United States signed the CARES Act (H.R. 748), which provides emergency relief funds to organizations and individuals affected by the coronavirus pandemic. The Higher Education Emergency Relief Fund (HEERF), found in Section 18004 of the CARES Act, provides funding to institutions of higher education “to prevent, prepare for, and respond to coronavirus.” This report provides details on the  institutional portion of the HEERF award received by Saint Vincent College and Seminary to cover costs associated with significant changes to the delivery of instruction due to the coronavirus.
    30-DAY FUND REPORT: Institutional Costs
    Click Here for PDF Version

    1. Report on the use of CARES HEERF funds for Recipient's Institutional Costs.

    Saint Vincent College & Seminary reviewed, signed, and returned the U.S. Department of Education’s Certification and Agreement for the Institutional Portion of HEERF funds on April 27, 2020.  We received our grant award notification on May 7, 2020. 

    Saint Vincent College & Seminary received a total of $1,605,435 under Section 18004(a)(1) of the CARES Act.  No less than 50 percent of the funds received are being used to provide Emergency Financial Aid Grants directly to students.  The remaining $802,717 is being allocated for institutional costs associated with significant changes to the delivery of instruction due to the coronavirus.

    2. An acknowledgment that the funds for Recipient's Institutional Costs has been used, or intends to be used, in accordance with Section 18004(c).
     
    In accordance with Section 18004(c), Saint Vincent College and Seminary will use the institutional portion of the CARES HEERF funding for costs associated with significant changes to the delivery of instruction due to the coronavirus.  Funds will not be used for payments to contractors for the provision of pre-enrollment activities, including marketing and advertising; endowments; or capital outlays associated with facilities related to athletics, sectarian instruction, or religious worship.  As required by Section 18004(c), no less than fifty percent of Saint Vincent's total CARES HEERF award of $1,605,435 is being used to provide emergency financial aid grants to students for expenses related to the disruption of campus activities due to the coronavirus.

    3. Accounting for the amount of reimbursements to the Recipient for costs related to refunds made to students for housing, food, or other services that the Recipient could no longer provide.

    Saint Vincent will use the institutional portion of the CARES HEERF funding to help cover room and board refunds necessitated by the threats posed by COVID-19.  In the interest of the health and safety of our students, faculty, staff, and the broader community, and in accordance with state and local directives, Saint Vincent suspended in-person instruction, shifted to online coursework, and closed its residence halls to help prevent the spread of the coronavirus.  Students who departed the residence halls by March 29, 2020 were eligible for pro-rated room and board credit.  The institutional CARES funding will be used to help reimburse the costs for these room and board refunds.

    4. Internal controls that the Recipient has in place to ensure that funds were used for allowable purposes and in accordance with cash management principles.

    The project director for the institutional portion of the CARES HEERF funding is Richard S. Williams, the Vice President for Finance and Administration and Chief Financial Officer at Saint Vincent.  Mr. Williams has reviewed the terms of the Recipient's Funding Certification and Agreement for the Institutional Portion of the Higher Education Emergency Relief Fund Formula Grants Authorized by Section 18004(a)(1) of the Coronavirus Aid, Relief, and Economic Security (CARES) Act and consulted with the College President and General Counsel to ensure that Saint Vincent's plan for distribution of the funds is allowable and appropriate.

    In his role as Chief Financial Officer, Mr. Williams will certify that the use of the funds is in accordance with cash management principles and appropriate internal controls.  Mr. Williams will submit requests to draw down funds to Saint Vincent's Director of Financial Planning, Accounting, and Analysis, Gina Nalevanko.  Ms. Nalevanko will review  and approve the request prior to draw down and will ensure that the funds, once received, are allocated to the correct account within the institutional accounting system to reimburse the costs for student room and board refunds.  Information on the expenditure of grant funds also will be shared with the Office of Foundation, Government, & Corporate Relations for review and preparation of reports.
     
    Annual audits of Saint Vincent College Corporation finances are performed by Baker Tilly Virchow Krause, LLP.  This includes the Single Audit as required by the 1999 OMB Circular A-133.