Skip to main content

Cares Act

Please see the green boxes below for CARES Act Reporting for Saint Vincent College and Seminary.

 

 

 

  • Saint Vincent College & Seminary HEERF Student Aid Report-Quarter 3, 2021

    Saint Vincent College & Seminary

    Grant PR/AWARD NUMBER P425E201969

    Higher Education Emergency Relief Fund (HEERF) Student Aid

    Quarter 3 Report

    Click here to read a PDF of this report.

    Introduction
    On March 27, 2020, the President of the United States signed the Coronavirus Aid, Recovery, and Economic Security (CARES) Act (H.R. 748), which provides emergency relief funds to organizations and individuals affected by the coronavirus pandemic. The Higher Education Emergency Relief Fund (HEERF), found in Section 18004 of the CARES Act, provides funding to institutions of higher education “to prevent, prepare for, and respond to coronavirus.”

    The Higher Education Emergency Relief Fund II (HEERF II) is authorized by the Coronavirus Response and Relief Supplemental Appropriations Act, 2021 (CRRSAA), Public Law 116-260, signed into law on Dec. 27, 2020. In total, the CRRSAA authorizes $81.88 billion in support for education, in addition to the $30.75 billion expeditiously provided last spring through the CARES Act, Public Law 116-136.

    The Higher Education Emergency Relief Fund III (HEERF III) is authorized by the American Rescue Plan (ARP), Public Law 117-2, signed into law on March 11, 2021, providing $39.6 billion in support to institutions of higher education to serve students and ensure learning continues during the COVID-19 pandemic.

    This Quarter 3 Report provides details on the Student Aid awards (P425E201969) Saint Vincent College and Seminary received under the HEERF.

     

    QUARTERTLY REPORT 10/1/2021

    1. An acknowledgement that the institution signed and returned to the Department the Certification and Agreement and the assurance that the institution has used
    the applicable amount of funds designated under the CRRSAA and ARP (a)(1) and (a)(4) programs to provide Emergency Financial Aid Grants to Students.

    Saint Vincent College & Seminary reviewed, signed, and returned the U.S. Department of Education’s Certification and Agreement for HEERF funds for Emergency Financial Aid Grants to Students on April 15, 2020.   Table 1. provides information on the amount of funds designated for Emergency Financial Aid Grants to Students in the Grant Award Notification (GAN) for each HEERF award.  Saint Vincent College & Seminary assures that it has used, or intends to use, the applicable amount of funds under each HEERF award for Emergency Financial Aid Grants for Students. 

    Table 1. HEERF Student Aid Funding to Saint Vincent College & Seminary

    HEERF Fund

    GAN Date

    Student Aid Award Amount

    Amount of Emergency Financial Aid Grants Disbursed to Students To Date

    HEERF I

    4/25/2020

    $    802,718

    $    802,718

    HEERF II/ CRRSAA

    1/17/2021

    $    802,718

    $    802,718

    HEERF III/

    ARP

    5/20/2021

    $ 2,029,164

    $ 1,945,500

    Totals

     

    $  3,634,600

    $ 3,550,936


    1. The total amount of funds that the institution will receive or has received from the Department pursuant to the institution’s Certification and Agreement for Emergency Financial Aid Grants to Students under the CRRSAA and ARP (a)(1) and (a)(4) programs.

    As indicated in Table 1., Saint Vincent College & Seminary was allocated $802,718 under HEERF I, $802,718 under HEERF II/CRRSAA, and $2,029,164 under HEERF III/ARP for Emergency Financial Aid Grants for Students.  Saint Vincent has disbursed and drawn down $802,718 under HEERF I, $802,718 under HEERF II/CRRSAA, and $1,945,500 under HEERF III/ARP.

    1. The total amount of Emergency Financial Aid Grants distributed to students under the CRRSAA and ARP (a)(1) and (a)(4) programs as of the date of submission (i.e., as of the initial report and every calendar quarter thereafter).

    Saint Vincent disbursed a total of $802,718 in emergency financial aid grants to students under HEERF I from May to October 2020. 

    Saint Vincent disbursed $802,718 in HEERF II/CRRSAA funds as emergency financial aid grants to students on March 23, 2021.

    Saint Vincent disbursed $1,945,500 in HEERF III/ARP funds as emergency financial aid grants to students between August 2, 2021 and September 3, 2021. 

    Tables 2., 3., and 4. provide information on the timing of the disbursements, as well as the number of emergency financial aid grants and student recipients per disbursement.

    Table 2. Disbursement of HEERF I Emergency Financial Aid Grants

    Disbursement Date for Financial Aid Checks

    Student Aid Award Amount

    Number of Student Emergency Aid Recipients

    5/20/2020

    $ 429,500

    339

    6/8/2020

    $    62,500

    55

    7/31/2020

    $    38,000

    39

    8/7/2020

    $      7,500

    6

    8/29/2020

    $      1,500

    2

    10/2/2020

    $ 263,718

    305

    TOTALS

    $  802,718

    527 unduplicated students

     

     

    746 total disbursements

     

    Table 3. Disbursement of HEERF II/CRRSAA Emergency Financial Aid Grants

    Disbursement Date for Financial Aid Checks

    Student Aid Award Amount

    Number of Student Emergency Aid Recipients

    3/23/2021

    $802,718

    701

    TOTALS

    $802,718

    701 unduplicated

     

     

    701 total disbursements

     

    Table 4. Disbursement of HEERF III/ARP Emergency Financial Aid Grants

    Disbursement Date for Financial Aid Checks

    Student Aid Award Amount

    Number of Student Emergency Aid Recipients

    8/2/2021-9/3/2021

    $1,945,500

    1,250

     

    TOTALS

    $1,945,500

    1,250 unduplicated students

     

     

    1,250 total disbursements

     

    1. The estimated total number of students at the institution that are eligible to receive Emergency Financial Aid Grants to Students under the CRRSAA and ARP (a)(1) and (a)(4) programs.

    HEERF I:  Based on guidance from the U.S. Department of Education, the number of Saint Vincent students that were eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965, and therefore eligible to receive CARES Act HEERF I funding, was 1,353.  This total excluded College and Seminary students who did not file a FAFSA; those whose FAFSAs were rejected or incomplete; international, non-citizen students; and others not meeting the eligibility criteria.  Saint Vincent used two years of FAFSA data to determine Title IV eligibility and subsequent eligibility for CARES Act HEERF funding.

    HEERF II/CRRSAA:  Saint Vincent College estimates that 1,000 students were eligible to receive Emergency Financial Aid Grants under the HEERF II/CRRSAA program based on the criteria provided by the U.S. Department of Education at the time of application.

    HEERF III/ARP:  There were 1,562 Saint Vincent College students that were eligible to receive Emergency Financial Aid Grants under the HEERF III/ARP program.

    1. The total number of students who have received an Emergency Financial Aid Grant to students under the CRRSAA and ARP (a)(1) and (a)(4) programs.

    Table 5. Number of Students Receiving HEERF Emergency Financial Aid Grants

     

    HEERF Fund

    Number of Students Receiving Financial Aid Grants

    HEERF I

    527 unduplicated undergraduate and graduate students

    HEERF II/ CRRSAA

    701 unduplicated undergraduate and graduate students

    HEERF III/ ARP

    1,250 unduplicated undergraduate and graduate students

     

    1. The method(s) used by the institution to determine which students receive Emergency Financial Aid Grants and how much they would receive under the CRRSAA and ARP (a)(1) and (a)(4) programs.

     

    HEERF I: An institutional review committee consisting of the Vice President of Finance and Administration (Chief Financial Officer), Assistant Vice President for Student Success and Retention, Dean of Students for Student Affairs, and the Director of Financial Aid evaluated applications for Emergency Financial Aid Grants based on information provided by students regarding financial difficulties, eligibility to receive Title IV aid, academic level, and expected family contribution (EFC).  Recognizing that EFC is based upon prior year income information, all students were advised of their family’s opportunity to request a professional judgment review of the EFC based on 2020 family projected income.

    Determination of awards to students recommended by the review committee were approved by the President of Saint Vincent College and the institution’s legal counsel. 

    Award amounts were based on the student’s eligibility for Title IV funding and identified financial need due to the disruption of campus operations because of coronavirus, academic level, and EFC.   Table 6. details the amount of student aid awards under HEERF I.  All funds were disbursed as of 10/2/2020.

    Table 6. HEERF I Student Aid Award Amounts

     

    Number of Students

    Award Amount

    Total Awards

    147

    $   500.00

    $ 73,500.00

    65

    $  965.34

    $ 62,747.10

    174

    $  965.35

    $167,970.90

    83

    $ 1,000.00

    $ 83,000.00

    277

    $ 1,500.00

    $415,500.00

    TOTAL

    $802,718

     

    HEERF II/CRRSAA:  The U.S. Department of Education gave colleges the discretion to determine how to distribute the HEERF II/CRRSAA Emergency Funding to eligible students with the understanding that the neediest students receive preference. An institutional review committee consisting of the Vice President of Finance and Administration (Chief Financial Officer), Assistant Vice President for Student Success and Retention, Dean of Students for Student Affairs, and the Director of Financial Aid concluded that SVC would use a block grant approach and award funding to all PELL eligible students regardless of application.  Other Title IV eligible applicants were awarded according to student level and financial need. 

    A total of $802,718 was awarded as Emergency Financial Aid Grants to students.  Table 7. details the amount of student aid awards under HEERF II/CRRSAA.  All funds were disbursed as of 03/23/2021.

    Table 7. HEERF II/CRRSAA Student Aid Award Amounts

     

    Number of Students

    Award Amount

    Total Awards

    150

    $   450.00

    $  67,500.00

    159

    $ 1,000.00

    $159,000.00

    22

    $ 1,149.41

    $  25,287.02

    119

    $ 1,149.42

    $136,780.98

    251

    $ 1,650.00

    $414,150.00

    TOTAL

    $802,718

     

    HEERF III/ARP: The plan for distributing the HEERF III/ARP Student Aid awards was determined and approved by an institutional review committee consisting of the Vice President of Finance and Administration (Chief Financial Officer), Assistant Vice President for Student Success and Retention, Dean of Students for Student Affairs, and the Director of Financial Aid.  The committee decided to use a block grant approach to distribute the student aid awards.  All degree-seeking students enrolled in Summer 2021 and/or Fall 2021 that had completed a 2021-22 FAFSA were considered eligible for the awards.  International students were also considered since they were not eligible for HEERF I and II funding based on the guidance available at that time regarding eligibility. 

    Student aid grants were awarded on a sliding scale based on academic grade level (undergraduate/graduate), PELL eligibility, Expected Family Contribution (EFC), and need. Students were given the option to apply the awards to their student account balances but were informed that they were not required to do so.

    A total of $1,945,500 was awarded as Emergency Financial Aid Grants to students in the first round of disbursements under HEERF III/ARP.  Table 8. details the amount of student aid awards under HEERF III/ARP.  The funds were disbursed between August 2, 2021 and September 3, 2021.

    In keeping with the guidance from the U.S. Department of Education to prioritize students with exceptional need, approximately 48% of the funds disbursed in this first round ($931,250 of $1,945,500) were awarded to Pell eligible students.  Approximately 62% of the funds disbursed in the first round ($1,196,500 of $1,945,500) were to undergraduate students with an EFC of less than 10,000.  The remaining 38% of the first round of funds were awarded to undergraduates with EFCs greater than 10,000, international students, and graduate students.

    The remaining $83,664 in HEERF III/ARP Student Aid funding will be disbursed in the near future and earmarked for late registrants and late applicants that did not make the first round of funding, using similar criteria. 

    Table 8. HEERF III/ARP Student Aid Award Amounts

     

    Number of Students

    Award Amount

    Total Awards

    238

    $   500.00

    $   119,000.00

    145

    $ 1,000.00

    $   145,000.00

    382

    $ 1,250.00

    $   477,500.00

    17

    $ 2,000.00

    $     34,000.00

    468

    $ 2,500.00

    $ 1,170,000.00

    TOTAL

    $ 1,945,500.00

     

     

    1. Any instructions, directions, or guidance provided by the institution to students concerning the Emergency Financial Aid Grants.

    HEERF I: In accordance with the Secretary of Education’s instructions for institutions to issue aid to students as soon as possible under the student aid portion of the CARES Act HEERF, the President of Saint Vincent College sent an email message with a link to the electronic request noted below to all degree-seeking students enrolled for the spring 2020 semester, on April 24th, 2020.  Each instructor of online classes was directed to remind students of this opportunity during online class sessions, and a second email reminder was sent on May 6, 2020 by the Director of Financial Aid.  This information also appeared on the main page of the institution’s portal page and two separate pages of the institution’s website, both available to all SVC students.

    Saint Vincent created an online request form with an electronic signature.  By completing the form with their name, student ID, and electronic signature, students indicate via a checklist how the campus closure has affected them financially.  The application allows the student an opportunity to add additional comments not covered by the checklist.  The form was also made available for students to download, print, and return.  Students submitted the form indicating they were requesting emergency funding related to the disruption of campus operations due to COVID-19 as noted above and also that any funds received would be used for this purpose.  Round 1 requests received by May 8th were reviewed during the week of May 11th and checks were disbursed on May 20th.

    The online request remained available to allow those that did not apply by May 8th to do so.  The same pattern of collection, review, and payment was followed for subsequent rounds.  Round 2 disbursement occurred on June 8th.  Additional disbursements were made on July 31st, August 7th, and August 29th.  A second email message with a link to the electronic request was sent to all degree-seeking students with enrollment in the fall 2020 semester on September 8, 2020.  The form was also made available for students to download, print, and return.  Students submitted the form indicating they were requesting emergency funding related to the disruption of campus operations due to COVID-19 as noted above and also that any funds received would be used for this purpose.  The remainder of the funds earmarked for students was disbursed on October 2nd and the link to the application was removed from the website.

    HEERF II/CRRSAAThe President of Saint Vincent College sent an email message with a link to an electronic request to all degree-seeking students enrolled for the spring 2021 semester, on March 2, 2021.  Each instructor was directed to remind students of this opportunity during online and in person class sessions, and a second email reminder was sent on March 9, 2021 by the Director of Financial Aid.  This information also appeared on the main page of the institution’s portal page and the institution’s website, both available to all SVC students.  The deadline for application was March 10, 2021.  

    By completing the online request with name, student ID, and electronic signature, the student indicated the understanding that funds would be used for any component of the cost of attendance, or emergency costs due to COVID-19.  The form was also made available for students to download, print, and return. 

    Reminder information regarding the use of the funds was included with the disbursement of funds.  

     

    HEERF III/ARP:  Saint Vincent did not use an application process for the HEERF III/ARP emergency financial aid grants.  The College determined that all degree-seeking students (active for Summer and/or Fall 2021) that submitted a 2021-22 FAFSA would be considered for the funds.  Saint Vincent also made an allowance for international students ineligible to complete the FAFSA as this group had not been considered for HEERF I and II funding due to guidance available at the time.  Students were notified via email on 7/21/21 of pending funds eligible to be used for any component of the cost of attendance or emergency costs due to Covid-19, such as tuition, food, housing, health care or child care.    

    Funding amounts were determined by academic grade level, (undergraduate/graduate), PELL eligibility, need, and a sliding scale of EFC from the 2021-22 FAFSA. 

    Students were given the option to apply funds to their student account balance for a current or future balance and clearly informed that they were not required to do so. 

    Saint Vincent has posted financial aid information related to COVID-19 on the College website at https://www.stvincent.edu/admission-aid/financial-aid/financial-aid-information-related-to-covid-19.html.  The website includes contact information for students and families experiencing financial issues; the potential for adjustments to the cost of attendance or the data used in calculating EFC for students and/or families affected by COVID-19, such as the loss of income; changes in federal law that have temporarily expanded eligibility for Supplemental Nutrition Assistance Program (SNAP) for students enrolled in institutions of higher education; the suspension of interest charges and loan repayment requirements provided by the CARES Act; and other pertinent information.

  • 00336800_HEERF-Q32021_101021

  • Saint Vincent College & Seminary HEERF Student Aid Report - Quarter 1, 2021

    Saint Vincent College & Seminary
    Grant PR/AWARD NUMBER P425E201969
     
    Higher Education Emergency Relief Fund (HEERF) Student Aid
    Quarter 1 Report

    Please click here to view a PDF of the Higher Education Emergency Relief Fund (HEERF) Student Aid Quarter 1 Report

    Introduction
    On March 27, 2020, the President of the United States signed the Coronavirus Aid, Recovery, and Economic Security (CARES) Act (H.R. 748), which provides emergency relief funds to organizations and individuals affected by the coronavirus pandemic. The Higher Education Emergency Relief Fund (HEERF), found in Section 18004 of the CARES Act, provides funding to institutions of higher education “to prevent, prepare for, and respond to coronavirus.”
     
    The Higher Education Emergency Relief Fund II (HEERF II) is authorized by the Coronavirus Response and Relief Supplemental Appropriations Act, 2021 (CRRSAA), Public Law 116-260, signed into law on Dec. 27, 2020. In total, the CRRSAA authorizes $81.88 billion in support for education, in addition to the $30.75 billion expeditiously provided last spring through the CARES Act, Public Law 116-136.
     
    The Higher Education Emergency Relief Fund III (HEERF III) is authorized by the American Rescue Plan (ARP), Public Law 117-2, signed into law on March 11, 2021, providing $39.6 billion in support to institutions of higher education to serve students and ensure learning continues during the COVID-19 pandemic.
     
    This Quarter 1 Report provides details on the Student Aid awards (P425E201969) Saint Vincent College and Seminary received under the HEERF.
     
    QUARTERTLY REPORT 7/10/2021

    1. An acknowledgement that the institution signed and returned to the Department the Certification and Agreement and the assurance that the institution has used
    the applicable amount of funds designated under the CRRSAA and ARP (a)(1) and (a)(4) programs to provide Emergency Financial Aid Grants to Students.
     
    Saint Vincent College & Seminary reviewed, signed, and returned the U.S. Department of Education’s Certification and Agreement for HEERF funds for Emergency Financial Aid Grants to Students on April 15, 2020.   Table 1. provides information on the amount of funds designated for Emergency Financial Aid Grants to Students in the Grant Award Notification (GAN) for each HEERF award.  Saint Vincent College & Seminary assures that it has used, or intends to use, the applicable amount of funds under each HEERF award for Emergency Financial Aid Grants for Students.
     
     
    Table 1. HEERF Student Aid Funding to Saint Vincent College & Seminary

    HEERF Fund GAN Date Student Aid Award Amount Amount of Emergency Financial Aid Grants Disbursed to Students To Date
    HEERF I 4/25/2020 $    802,718 $    802,718
    HEERF II/ CRRSAA 1/17/2021 $    802,718 $    802,718
    HEERF III/ARP 5/20/2021 $ 2,029,164 $ --   0  --  *
    Totals   $  3,634,600 $ 1,605,436
    *HEERF III/ARP funds have not yet been expended.


    1. The total amount of funds that the institution will receive or has received from the Department pursuant to the institution’s Certification and Agreement for Emergency Financial Aid Grants to Students under the CRRSAA and ARP (a)(1) and (a)(4) programs.
     
    As indicated in Table 1., Saint Vincent College & Seminary has received $802,718 under HEERF I, $802,718 under HEERF II/CRRSAA, and $2,029,164 under HEERF III/ARP for Emergency Financial Aid Grants for Students.
     
     
    1. The total amount of Emergency Financial Aid Grants distributed to students under the CRRSAA and ARP (a)(1) and (a)(4) programs as of the date of submission (i.e., as of the initial report and every calendar quarter thereafter).
     
    Saint Vincent disbursed a total of $802,718 in emergency financial aid grants to students under HEERF I from May to October 2020.
     
    Saint Vincent disbursed $802,718 in HEERF II/CRRSAA funds as emergency financial aid grants to students on March 23, 2021.  (The HEERF II/CRRSAA funds were drawn down on March 31, 2021.)
     
    The HEERF III/ARP funds have not been disbursed to date. 
     
    Tables 2. and 3. provide information on the timing of the disbursements, as well as the number of emergency financial aid grants and student recipients per disbursement.
     
     
     
    Table 2. Disbursement of HEERF I Emergency Financial Aid Grants
    Disbursement Date for Financial Aid Checks Student Aid Award Amount Number of Student Emergency Aid Recipients
    5/20/2020 $ 429,500 339
    6/8/2020 $    62,500 55
    7/31/2020 $    38,000 39
    8/7/2020 $      7,500 6
    8/29/2020 $      1,500 2
    10/2/2020 $ 263,718 305
    TOTALS $  802,718 527 unduplicated students
        746 total disbursements
     
    Table 3. Disbursement of HEERF II/CRRSAA Emergency Financial Aid Grants
    Disbursement Date for Financial Aid Checks Student Aid Award Amount Number of Student Emergency Aid Recipients
    3/23/2021 $802,718 701
    TOTALS $802,718 701 unduplicated
        701 total disbursements
     
    HEERF III/ARP funds have not yet been expended.
     
    1. The estimated total number of students at the institution that are eligible to receive Emergency Financial Aid Grants to Students under the CRRSAA and ARP (a)(1) and (a)(4) programs.
     
    HEERF I:  Based on guidance from the U.S. Department of Education, the number of Saint Vincent students that were eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965, and therefore eligible to receive CARES Act HEERF I funding, was 1,353.  This total excluded College and Seminary students who did not file a FAFSA; those whose FAFSAs were rejected or incomplete; international, non-citizen students; and others not meeting the eligibility criteria.  Saint Vincent used two years of FAFSA data to determine Title IV eligibility and subsequent eligibility for CARES Act HEERF funding.
     
    HEERF II/CRRSAA:  Saint Vincent College estimates that 1,000 students were eligible to receive Emergency Financial Aid Grants under the HEERF II/CRRSAA program based on the criteria provided by the U.S. Department of Education at the time of application.

    5. The total number of students who have received an Emergency Financial Aid Grant to students under the CRRSAA and ARP (a)(1) and (a)(4) programs.
     
    Table 4. Number of Students Receiving HEERF Emergency Financial Aid Grants
     
    HEERF Fund Number of Students Receiving Financial Aid Grants
    HEERF I 527 unduplicated undergraduate and graduate students
    HEERF II/ CRRSAA 701 unduplicated undergraduate and graduate students
    HEERF III/ ARP 0. HEERF III/ARP funds have not yet been distributed
     
    1. The method(s) used by the institution to determine which students receive Emergency Financial Aid Grants and how much they would receive under the CRRSAA and ARP (a)(1) and (a)(4) programs.
     
    HEERF I: An institutional review committee consisting of the Vice President of Finance and Administration (Chief Financial Officer), Assistant Vice President for Student Success and Retention, Dean of Students for Student Affairs, and the Director of Financial Aid evaluated applications for Emergency Financial Aid Grants based on information provided by students regarding financial difficulties, eligibility to receive Title IV aid, academic level, and expected family contribution (EFC).  Recognizing that EFC is based upon prior year income information, all students were advised of their family’s opportunity to request a professional judgment review of the EFC based on 2020 family projected income.
     
    Determination of awards to students recommended by the review committee were approved by the President of Saint Vincent College and the institution’s legal counsel.
     
    Award amounts were based on the student’s eligibility for Title IV funding and identified financial need due to the disruption of campus operations because of coronavirus, academic level, and EFC.   Table 5. details the amount of student aid awards under HEERF I.  All funds were disbursed as of 10/2/2020.
    Table 5. HEERF I Student Aid Award Amounts
     
    Number of Students Award Amount Total Awards
    147 $   500.00 $ 73,500.00
    65 $  965.34 $ 62,747.10
    174 $  965.35 $167,970.90
    83 $ 1,000.00 $ 83,000.00
    277 $ 1,500.00 $415,500.00
    TOTAL $802,718
    HEERF II/CRRSAA:  The U.S. Department of Education has given colleges the discretion to determine how to distribute the HEERF II/CRRSAA Emergency Funding to eligible students with the understanding that the neediest students receive preference. An institutional review committee consisting of the Vice President of Finance and Administration (Chief Financial Officer), Assistant Vice President for Student Success and Retention, Dean of Students for Student Affairs, and the Director of Financial Aid concluded that SVC would use a block grant approach and award funding to all PELL eligible students regardless of application.  Other Title IV eligible applicants were awarded according to student level and financial need. 
     
    A total of $802,718 was awarded as Emergency Financial Aid Grants to students.  Table 6. details the amount of student aid awards under HEERF II/CRRSAA.  All funds were disbursed as of 03/23/2021.
     
    Table 6. HEERF II/CRRSAA Student Aid Award Amounts
     
    Number of Students Award Amount Total Awards
    150 $   450.00 $  67,500.00
    159 $ 1,000.00 $159,000.00
    22 $ 1,149.41 $  25,287.02
    119 $ 1,149.42 $136,780.98
    251 $ 1,650.00 $414,150.00
    TOTAL $802,718
     
     
    HEERF III/ARP funds have not yet been expended.
     
    1. Any instructions, directions, or guidance provided by the institution to students concerning the Emergency Financial Aid Grants.
    HEERF I: In accordance with the Secretary of Education’s instructions for institutions to issue aid to students as soon as possible under the student aid portion of the CARES Act HEERF, the President of Saint Vincent College sent an email message with a link to the electronic request noted below to all degree-seeking students enrolled for the spring 2020 semester, on April 24th, 2020.  Each instructor of online classes was directed to remind students of this opportunity during online class sessions, and a second email reminder was sent on May 6, 2020 by the Director of Financial Aid.  This information also appeared on the main page of the institution’s portal page and two separate pages of the institution’s website, both available to all SVC students.
     
    Saint Vincent created an online request form with an electronic signature.  By completing the form with their name, student ID, and electronic signature, students indicate via a checklist how the campus closure has affected them financially.  The application allows the student an opportunity to add additional comments not covered by the checklist.  The form was also made available for students to download, print, and return.  Students submitted the form indicating they were requesting emergency funding related to the disruption of campus operations due to COVID-19 as noted above and also that any funds received would be used for this purpose.  Round 1 requests received by May 8th were reviewed during the week of May 11th and checks were disbursed on May 20th.
     
    The online request remained available to allow those that did not apply by May 8th to do so.  The same pattern of collection, review, and payment was followed for subsequent rounds.  Round 2 disbursement occurred on June 8th.  Additional disbursements were made on July 31st, August 7th, and August 29th.  A second email message with a link to the electronic request was sent to all degree-seeking students with enrollment in the fall 2020 semester on September 8, 2020.  The form was also made available for students to download, print, and return.  Students submitted the form indicating they were requesting emergency funding related to the disruption of campus operations due to COVID-19 as noted above and also that any funds received would be used for this purpose.  The remainder of the funds earmarked for students was disbursed on October 2nd and the link to the application was removed from the website.
     
    HEERF II/CRRSAAThe President of Saint Vincent College sent an email message with a link to an electronic request to all degree-seeking students enrolled for the spring 2021 semester, on March 2, 2021.  Each instructor was directed to remind students of this opportunity during online and in person class sessions, and a second email reminder was sent on March 9, 2021 by the Director of Financial Aid.  This information also appeared on the main page of the institution’s portal page and the institution’s website, both available to all SVC students.  The deadline for application was March 10, 2021.
     
    By completing the online request form with name, student ID, and electronic signature, the student indicated the understanding that funds would be used for any component of the cost of attendance, or emergency costs due to COVID-19.  The form was also made available for students to download, print, and return. 
     
    Reminder information regarding the use of the funds was included with the disbursement of funds.
  • Saint Vincent College & Seminary HEERF Student Aid Report - Quarter 2, 2021

    Saint Vincent College & Seminary
    Grant PR/AWARD NUMBER P425E201969
     
    Higher Education Emergency Relief Fund (HEERF) Student Aid
    Quarter 2 Report

    Please click here to view a PDF of the Higher Education Emergency Relief Fund (HEERF) Student Aid Quarter 2 Report

    Introduction
    On March 27, 2020, the President of the United States signed the Coronavirus Aid, Recovery, and Economic Security (CARES) Act (H.R. 748), which provides emergency relief funds to organizations and individuals affected by the coronavirus pandemic. The Higher Education Emergency Relief Fund (HEERF), found in Section 18004 of the CARES Act, provides funding to institutions of higher education “to prevent, prepare for, and respond to coronavirus.”
     
    The Higher Education Emergency Relief Fund II (HEERF II) is authorized by the Coronavirus Response and Relief Supplemental Appropriations Act, 2021 (CRRSAA), Public Law 116-260, signed into law on Dec. 27, 2020. In total, the CRRSAA authorizes $81.88 billion in support for education, in addition to the $30.75 billion expeditiously provided last spring through the CARES Act, Public Law 116-136.
     
    The Higher Education Emergency Relief Fund III (HEERF III) is authorized by the American Rescue Plan (ARP), Public Law 117-2, signed into law on March 11, 2021, providing $39.6 billion in support to institutions of higher education to serve students and ensure learning continues during the COVID-19 pandemic.
     
    This Quarter 2 Report provides details on the Student Aid awards (P425E201969) Saint Vincent College and Seminary received under the HEERF.
     
    QUARTERTLY REPORT 7/10/2021

    1. An acknowledgement that the institution signed and returned to the Department the Certification and Agreement and the assurance that the institution has used
    the applicable amount of funds designated under the CRRSAA and ARP (a)(1) and (a)(4) programs to provide Emergency Financial Aid Grants to Students.
     
    Saint Vincent College & Seminary reviewed, signed, and returned the U.S. Department of Education’s Certification and Agreement for HEERF funds for Emergency Financial Aid Grants to Students on April 15, 2020.   Table 1. provides information on the amount of funds designated for Emergency Financial Aid Grants to Students in the Grant Award Notification (GAN) for each HEERF award.  Saint Vincent College & Seminary assures that it has used, or intends to use, the applicable amount of funds under each HEERF award for Emergency Financial Aid Grants for Students.
     
     
    Table 1. HEERF Student Aid Funding to Saint Vincent College & Seminary

    HEERF Fund GAN Date Student Aid Award Amount Amount of Emergency Financial Aid Grants Disbursed to Students To Date
    HEERF I 4/25/2020 $    802,718 $    802,718
    HEERF II/ CRRSAA 1/17/2021 $    802,718 $    802,718
    HEERF III/ARP 5/20/2021 $ 2,029,164 $ --   0  --  *
    Totals   $  3,634,600 $ 1,605,436
    *HEERF III/ARP funds have not yet been expended.


    1. The total amount of funds that the institution will receive or has received from the Department pursuant to the institution’s Certification and Agreement for Emergency Financial Aid Grants to Students under the CRRSAA and ARP (a)(1) and (a)(4) programs.
     
    As indicated in Table 1., Saint Vincent College & Seminary has received $802,718 under HEERF I, $802,718 under HEERF II/CRRSAA, and $2,029,164 under HEERF III/ARP for Emergency Financial Aid Grants for Students.
     
     
    1. The total amount of Emergency Financial Aid Grants distributed to students under the CRRSAA and ARP (a)(1) and (a)(4) programs as of the date of submission (i.e., as of the initial report and every calendar quarter thereafter).
     
    Saint Vincent disbursed a total of $802,718 in emergency financial aid grants to students under HEERF I from May to October 2020.
     
    Saint Vincent disbursed $802,718 in HEERF II/CRRSAA funds as emergency financial aid grants to students on March 23, 2021.  (The HEERF II/CRRSAA funds were drawn down on March 31, 2021.)
     
    The HEERF III/ARP funds have not been disbursed to date. 
     
    Tables 2. and 3. provide information on the timing of the disbursements, as well as the number of emergency financial aid grants and student recipients per disbursement.
     
     
     
    Table 2. Disbursement of HEERF I Emergency Financial Aid Grants
    Disbursement Date for Financial Aid Checks Student Aid Award Amount Number of Student Emergency Aid Recipients
    5/20/2020 $ 429,500 339
    6/8/2020 $    62,500 55
    7/31/2020 $    38,000 39
    8/7/2020 $      7,500 6
    8/29/2020 $      1,500 2
    10/2/2020 $ 263,718 305
    TOTALS $  802,718 527 unduplicated students
        746 total disbursements
     
    Table 3. Disbursement of HEERF II/CRRSAA Emergency Financial Aid Grants
    Disbursement Date for Financial Aid Checks Student Aid Award Amount Number of Student Emergency Aid Recipients
    3/23/2021 $802,718 701
    TOTALS $802,718 701 unduplicated
        701 total disbursements
     
    HEERF III/ARP funds have not yet been expended.
     
    1. The estimated total number of students at the institution that are eligible to receive Emergency Financial Aid Grants to Students under the CRRSAA and ARP (a)(1) and (a)(4) programs.
     
    HEERF I:  Based on guidance from the U.S. Department of Education, the number of Saint Vincent students that were eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965, and therefore eligible to receive CARES Act HEERF I funding, was 1,353.  This total excluded College and Seminary students who did not file a FAFSA; those whose FAFSAs were rejected or incomplete; international, non-citizen students; and others not meeting the eligibility criteria.  Saint Vincent used two years of FAFSA data to determine Title IV eligibility and subsequent eligibility for CARES Act HEERF funding.
     
    HEERF II/CRRSAA:  Saint Vincent College estimates that 1,000 students were eligible to receive Emergency Financial Aid Grants under the HEERF II/CRRSAA program based on the criteria provided by the U.S. Department of Education at the time of application.

    5. The total number of students who have received an Emergency Financial Aid Grant to students under the CRRSAA and ARP (a)(1) and (a)(4) programs.
     
    Table 4. Number of Students Receiving HEERF Emergency Financial Aid Grants
     
    HEERF Fund Number of Students Receiving Financial Aid Grants
    HEERF I 527 unduplicated undergraduate and graduate students
    HEERF II/ CRRSAA 701 unduplicated undergraduate and graduate students
    HEERF III/ ARP 0. HEERF III/ARP funds have not yet been distributed
     
    1. The method(s) used by the institution to determine which students receive Emergency Financial Aid Grants and how much they would receive under the CRRSAA and ARP (a)(1) and (a)(4) programs.
     
    HEERF I: An institutional review committee consisting of the Vice President of Finance and Administration (Chief Financial Officer), Assistant Vice President for Student Success and Retention, Dean of Students for Student Affairs, and the Director of Financial Aid evaluated applications for Emergency Financial Aid Grants based on information provided by students regarding financial difficulties, eligibility to receive Title IV aid, academic level, and expected family contribution (EFC).  Recognizing that EFC is based upon prior year income information, all students were advised of their family’s opportunity to request a professional judgment review of the EFC based on 2020 family projected income.
     
    Determination of awards to students recommended by the review committee were approved by the President of Saint Vincent College and the institution’s legal counsel.
     
    Award amounts were based on the student’s eligibility for Title IV funding and identified financial need due to the disruption of campus operations because of coronavirus, academic level, and EFC.   Table 5. details the amount of student aid awards under HEERF I.  All funds were disbursed as of 10/2/2020.
    Table 5. HEERF I Student Aid Award Amounts
     
    Number of Students Award Amount Total Awards
    147 $   500.00 $ 73,500.00
    65 $  965.34 $ 62,747.10
    174 $  965.35 $167,970.90
    83 $ 1,000.00 $ 83,000.00
    277 $ 1,500.00 $415,500.00
    TOTAL $802,718
    HEERF II/CRRSAA:  The U.S. Department of Education has given colleges the discretion to determine how to distribute the HEERF II/CRRSAA Emergency Funding to eligible students with the understanding that the neediest students receive preference. An institutional review committee consisting of the Vice President of Finance and Administration (Chief Financial Officer), Assistant Vice President for Student Success and Retention, Dean of Students for Student Affairs, and the Director of Financial Aid concluded that SVC would use a block grant approach and award funding to all PELL eligible students regardless of application.  Other Title IV eligible applicants were awarded according to student level and financial need. 
     
    A total of $802,718 was awarded as Emergency Financial Aid Grants to students.  Table 6. details the amount of student aid awards under HEERF II/CRRSAA.  All funds were disbursed as of 03/23/2021.
     
    Table 6. HEERF II/CRRSAA Student Aid Award Amounts
     
    Number of Students Award Amount Total Awards
    150 $   450.00 $  67,500.00
    159 $ 1,000.00 $159,000.00
    22 $ 1,149.41 $  25,287.02
    119 $ 1,149.42 $136,780.98
    251 $ 1,650.00 $414,150.00
    TOTAL $802,718
     
     
    HEERF III/ARP funds have not yet been expended.
     
    1. Any instructions, directions, or guidance provided by the institution to students concerning the Emergency Financial Aid Grants.
    HEERF I: In accordance with the Secretary of Education’s instructions for institutions to issue aid to students as soon as possible under the student aid portion of the CARES Act HEERF, the President of Saint Vincent College sent an email message with a link to the electronic request noted below to all degree-seeking students enrolled for the spring 2020 semester, on April 24th, 2020.  Each instructor of online classes was directed to remind students of this opportunity during online class sessions, and a second email reminder was sent on May 6, 2020 by the Director of Financial Aid.  This information also appeared on the main page of the institution’s portal page and two separate pages of the institution’s website, both available to all SVC students.
     
    Saint Vincent created an online request form with an electronic signature.  By completing the form with their name, student ID, and electronic signature, students indicate via a checklist how the campus closure has affected them financially.  The application allows the student an opportunity to add additional comments not covered by the checklist.  The form was also made available for students to download, print, and return.  Students submitted the form indicating they were requesting emergency funding related to the disruption of campus operations due to COVID-19 as noted above and also that any funds received would be used for this purpose.  Round 1 requests received by May 8th were reviewed during the week of May 11th and checks were disbursed on May 20th.
     
    The online request remained available to allow those that did not apply by May 8th to do so.  The same pattern of collection, review, and payment was followed for subsequent rounds.  Round 2 disbursement occurred on June 8th.  Additional disbursements were made on July 31st, August 7th, and August 29th.  A second email message with a link to the electronic request was sent to all degree-seeking students with enrollment in the fall 2020 semester on September 8, 2020.  The form was also made available for students to download, print, and return.  Students submitted the form indicating they were requesting emergency funding related to the disruption of campus operations due to COVID-19 as noted above and also that any funds received would be used for this purpose.  The remainder of the funds earmarked for students was disbursed on October 2nd and the link to the application was removed from the website.
     
    HEERF II/CRRSAAThe President of Saint Vincent College sent an email message with a link to an electronic request to all degree-seeking students enrolled for the spring 2021 semester, on March 2, 2021.  Each instructor was directed to remind students of this opportunity during online and in person class sessions, and a second email reminder was sent on March 9, 2021 by the Director of Financial Aid.  This information also appeared on the main page of the institution’s portal page and the institution’s website, both available to all SVC students.  The deadline for application was March 10, 2021.
     
    By completing the online request form with name, student ID, and electronic signature, the student indicated the understanding that funds would be used for any component of the cost of attendance, or emergency costs due to COVID-19.  The form was also made available for students to download, print, and return. 
     
    Reminder information regarding the use of the funds was included with the disbursement of funds.
  • Saint Vincent College & Seminary HEERF Institutional Grant Report - Quarter 1, 2021

    Please click here to view a PDF of the Saint Vincent College & Seminary HEERF Institutional Grant Report - Quarter 1, 2021

    Quarterly Budget and Expenditure Reporting for HEERF I, II, and III (a)(1) Institutional Portion, (a)(2), and (a)(3), if applicable
    Institution Name: _Saint Vincent College & Seminary___________________      Date of Report: __07/9/2021__             Covering Quarter Ending:      3/30/2021
    PR/Award Number(s): P425F202021_________ P425J _________ P425K: _________ P425L _________ P425M: _________ P425N: ________
    Total Amount of Funds Awarded: Section (a)(1) Institutional Portion: _$1,493,492__ Section (a)(2): ____________ Section (a)(3): ___________ Final Report?

    Category Amount in (a)(1) institutional dollars Amount in (a)(2) dollars, if applicable Amount in (a)(3) dollars, if applicable Explanatory Notes
    Providing additional emergency financial aid grants to students.[1]        
    Providing reimbursements for tuition, housing, room and board, or other fee refunds. $1,493,492      $1,493,492 in HEERF II CRRSAA funds were drawn down on March 31, 2021.  These funds were allocated to help cover room and board refunds necessitated by the closure of campus residence halls and facilities in spring 2020 to prevent the spread of COVID-19. Saint Vincent incurred $2,516,768 in expenses for pro-rated room and board refunds for students who departed the residence halls between March 13 and March 29, 2020. HEERF I funds ($492,000) and a foundation grant ($250,000) were allocated towards these reimbursements. The $1,493,492 in HEERF II CRRSAA funding was allocated to help reimburse the remaining $1,774,768 in refunds incurred during the spring 2020 semester.As a tuition-dependent institution that serves a large population of low-income and disadvantaged students, the loss of room and board revenue in spring 2020 had a significant impact on Saint Vincent’s financial operations. The College resumed in-person instruction and residential living in fall 2020 under a comprehensive set of health and safety protocols.
    Providing tuition discounts.        
    Covering the cost of providing additional technology hardware to students, such as laptops or tablets, or covering the added cost of technology fees.        
    Providing or subsidizing the costs of high-speed internet to students or faculty to transition to an online environment.        
    Subsidizing off-campus housing costs due to dormitory closures or decisions to limit housing to one student per room; subsidizing housing costs to reduce housing density; paying for hotels or other off-campus housing for students who need to be isolated; paying travel expenses for students who need to leave campus early due to coronavirus infections or campus interruptions.        
    Subsidizing food service to reduce density in eating facilities, to provide pre-packaged meals, or to add hours to food service operations to accommodate social distancing.        
    Costs related to operating additional class sections to enable social distancing, such as those for hiring more instructors and increasing campus hours of operations.        
    Campus safety and operations.[2]        
    Purchasing, leasing, or renting additional instructional equipment and supplies (such as laboratory equipment or computers) to reduce the number of students sharing equipment or supplies during a class period and to provide time for disinfection between uses.        
    Replacing lost revenue from academic sources.3        
    Replacing lost revenue from auxiliary services sources (i.e., cancelled ancillary events; disruption of food service, dorms, childcare, or other facilities; cancellation of use of campus venues by other organizations, lost parking revenue, etc.).[3]        
    Purchasing faculty and staff training in online instruction; or paying additional funds to staff who are providing training in addition to their regular job responsibilities.        
    Purchasing, leasing, or renting additional equipment or software to enable distance learning, or upgrading campus wi-fi access or extending open networks to parking lots or public spaces, etc.        
    Other Uses of (a)(1) Institutional Portion funds.[4]        
    Other Uses of (a)(2) or (a)(3) funds, if applicable.[5]        
    Quarterly Expenditures for Each Program $1,493,492      
    Total of Quarterly Expenditures $1,493,492

    Form Instructions
    Completing the Form: On each form, fill out the institution of higher education (IHE or institution) name, the date of the report, the appropriate quarter the report covers (September 30, December 31, March 31, June 30), the 11-digit PR/Award Number (number is found in Box 2 of your Grant Award Notification (GAN)) for each HEERF grant funding stream as applicable, the total amount of funds awarded by the Department (including reserve funds if awarded), and check the box if the report is a “final report.” Institutions that expended HEERF grant funds during the calendar quarter from January 1 – March 30, 2021 are required to post the quarterly report that involved the expenditure of HEERF II CRRSAA and HEERF I CARES Act funds. The Department did not previously affirmatively indicate this reporting requirement was in place for HEERF II CRRSAA funds. As such, institutions may have until the end of the second calendar quarter, June 30, 2021, to post these retroactive reports if they have not already done so. For the July 10, 2021 quarterly reporting deadline, institutions are encouraged, but not required to, submit the quarterly reports (this institutional reporting form and the student quarterly report) to the Department by emailing those reports as PDF attachments to HEERFreporting@ed.gov.


    In the chart, an institution must specify the amount of expended HEERF I, II, and IIII funds for each funding category: (a)(1) Institutional Portion; (a)(2), and (a)(3), if applicable. (a)(2) funds include Assistance Listing Numbers (ALNs) 84.425J (Historically Black Colleges and Universities (HBCUs)), 84.425K (Tribally Controlled Colleges and Universities (TCCUs)), 84.425L (Minority Serving Institutions (MSIs)), 84.425M (Strengthening Institutions Program (SIP)); (a)(3) funds are for ALN 84.425N (Fund for the Improvement of Postsecondary Education (FIPSE) Formula Grant) and 84.425S (SAIHE). Each category is deliberately broad and may not capture specific grant program requirements. Explanatory footnotes help clarify certain reporting categories. While some items in the chart are blocked out, please note that the blocking of such items is consistent with Department guidance and FAQs and is not definitive. Provide brief explanatory notes for how funds were expended, including the title and brief description of each project or activity in which funds were expended. Do not include personally identifiable information (PII). Calculate the amount of the (a)(1) Institutional Portion, (a)(2) and (a)(3) funds in the “Quarterly Expenditures for each Program” row, and the grand total of all three in the “Total of Quarterly Expenditures” row. Round expenditures to the nearest dollar.


    Posting the Form: This form must be conspicuously posted on the institution’s primary website on the same page the reports of the IHE’s activities as to the emergency financial aid grants to students made with funds from the IHE’s allocation under (a)(1) of the CARES Act, CRRSAA, and ARP (Student Aid Portion) are posted. It may be posted in an HTML webpage format or as a link to a PDF. A new separate form must be posted covering each quarterly reporting period (September 30, December 31, March 31, June 30), concluding after either (1) posting the quarterly report ending September 30, 2023 or (2) when an institution has expended and liquidated all (a)(1) Institutional Portion, (a)(2), and (a)(3) funds and checks the “final report” box. IHEs must post this quarterly report form no later than 10 days after the end of each calendar quarter (October 10, January 10, April 10, July 10). Each quarterly report must be separately maintained on an IHE’s website or in a PDF document linked directly from the IHE’s HEERF reporting webpage. Reports must be maintained for at least three years after the submission of the final report per 2 CFR § 200.333. Any changes or updates after initial posting must be conspicuously noted after initial posting and the date of the change must be noted in the “Date of Report” line.


    Paperwork Burden Statement
    According to the Paperwork Reduction Act of 1995 (PRA), no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. The valid OMB control number for this information collection is 1840-0849. Public reporting burden for this collection of information is estimated to average 2 hours per response, including time for reviewing instructions, searching existing data sources, gathering, and maintaining the data needed, and completing and reviewing the collection of information. Under the PRA, participants are required to respond to this collection to obtain or retain benefit. If you have any comments concerning the accuracy of the time estimate or suggestions for improving this individual collection, or if you have comments or concerns regarding the status of your individual form, application, or survey, please contact HEERFreporting@ed.gov, U.S. Department of Education, 400 Maryland Avenue, SW, Washington, DC 20202.
    [1] To support expenses related to the disruption of campus operations due to coronavirus consistent with applicable law. This includes eligible expenses under a student’s cost of attendance under CARES Act Section 18004(c), or any component of a student’s cost of attendance or for emergency costs that arise due to coronavirus, such as tuition, food, housing, health care (including mental health care), or child care, per Section 314(c) of the Coronavirus Response and Relief Supplemental Appropriations Act, 2021 (CRRSAA), and Section 2003 of the American Rescue Plan Act of 2021 (ARP).
    [2] Including costs or expenses related to the disinfecting and cleaning of dorms and other campus facilities, purchases of personal protective equipment (PPE), purchases of cleaning supplies, adding personnel to increase the frequency of cleaning, the reconfiguration of facilities to promote social distancing, etc.
    [3] Please see the Department’s HEERF Lost Revenue FAQs (March 19, 2021) for more information regarding what may be appropriately included in an estimate of lost revenue.
    [4] Please post additional documentation as appropriate and briefly explain in the “Explanatory Notes” section. Please note that funds for (a)(1) Institutional Portion may be used to defray expenses associated with coronavirus (including lost revenue, reimbursement for expenses already incurred, technology costs associated with a transition to distance education, faculty and staff trainings, and payroll).
    [5] Please post additional documentation as appropriate and briefly explain in the “Explanatory Notes” section. Please note that funds for (a)(2) and (a)(3) may be used to defray expenses associated with coronavirus (including lost revenue, reimbursement for expenses already incurred, technology costs associated with a transition to distance education, faculty and staff trainings, and payroll).

  • Saint Vincent College & Seminary HEERF Institutional Grant Report - Quarter 2, 2021

    Please click here to view a PDF of the Saint Vincent College & Seminary HEERF Institutional Grant Report - Quarter 2, 2021

    Quarterly Budget and Expenditure Reporting for HEERF I, II, and III (a)(1) Institutional Portion, (a)(2), and (a)(3), if applicable
    Institution Name: _Saint Vincent College & Seminary___________________      Date of Report: __07/9/2021__             Covering Quarter Ending:    6/30/2021       
    PR/Award Number(s): P425F202021_________ P425J _________ P425K: _________ P425L _________ P425M: _________ P425N: ________
    Total Amount of Funds Awarded: Section (a)(1) Institutional Portion: _$1,493,492__ Section (a)(2): ____________ Section (a)(3): ___________ Final Report?
     
    Saint Vincent College & Seminary did not draw down any HEERF institutional funds during the quarter beginning April 1, 2021 and ending June 30, 2021. 
    HEERF I:  All HEERF I grant funds ($802,717) were expended by September 30, 2020.  The budget and expenditure report for the quarter ending September 30, 2020 was posted to the Saint Vincent College website as the final report for the HEERF I grant.
    HEERF II/CRRSAA:  $1,493,492 in HEERF II/CRRSAA funds were drawn down on March 31, 2021.  These funds were allocated to help cover room and board refunds necessitated by the closure of campus residence halls and facilities in spring 2020 to prevent the spread of COVID-19. Saint Vincent incurred $2,516,768 in expenses for pro-rated room and board refunds for students who departed the residence halls between March 13 and March 29, 2020. HEERF I funds ($492,000) and a foundation grant ($250,000) were allocated towards these reimbursements. The $1,493,492 in HEERF II CRRSAA funding was allocated to help reimburse the remaining $1,774,768 in refunds incurred during the spring 2020 semester.  As a tuition-dependent institution that serves a large population of low-income and disadvantaged students, the loss of room and board revenue in spring 2020 had a significant impact on Saint Vincent’s financial operations. The College resumed in-person instruction and residential living in fall 2020 under a comprehensive set of health and safety protocols.  The final quarterly budget and expenditure report for the HEERF II/CRRSAA grant of $1,493,492 was completed on July 9, 2021 and posted to the Saint Vincent College website.
    HEERF III/ARP:  Saint Vincent has not drawn down any HEERF III/ARP funds to date.
     

    Category Amount in (a)(1) institutional dollars Amount in (a)(2) dollars, if applicable Amount in (a)(3) dollars, if applicable Explanatory Notes
    Providing additional emergency financial aid grants to students.[1]        
    Providing reimbursements for tuition, housing, room and board, or other fee refunds.        
    Providing tuition discounts.        
    Covering the cost of providing additional technology hardware to students, such as laptops or tablets, or covering the added cost of technology fees.        
    Providing or subsidizing the costs of high-speed internet to students or faculty to transition to an online environment.        
    Subsidizing off-campus housing costs due to dormitory closures or decisions to limit housing to one student per room; subsidizing housing costs to reduce housing density; paying for hotels or other off-campus housing for students who need to be isolated; paying travel expenses for students who need to leave campus early due to coronavirus infections or campus interruptions.        
    Subsidizing food service to reduce density in eating facilities, to provide pre-packaged meals, or to add hours to food service operations to accommodate social distancing.        
    Costs related to operating additional class sections to enable social distancing, such as those for hiring more instructors and increasing campus hours of operations.        
    Campus safety and operations.[2]        
    Purchasing, leasing, or renting additional instructional equipment and supplies (such as laboratory equipment or computers) to reduce the number of students sharing equipment or supplies during a class period and to provide time for disinfection between uses.        
    Replacing lost revenue from academic sources.3        
    Replacing lost revenue from auxiliary services sources (i.e., cancelled ancillary events; disruption of food service, dorms, childcare, or other facilities; cancellation of use of campus venues by other organizations, lost parking revenue, etc.).[3]        
    Purchasing faculty and staff training in online instruction; or paying additional funds to staff who are providing training in addition to their regular job responsibilities.        
    Purchasing, leasing, or renting additional equipment or software to enable distance learning, or upgrading campus wi-fi access or extending open networks to parking lots or public spaces, etc.        
    Other Uses of (a)(1) Institutional Portion funds.[4]        
    Other Uses of (a)(2) or (a)(3) funds, if applicable.[5]        
    Quarterly Expenditures for Each Program        
    Total of Quarterly Expenditures  

    Form Instructions
    Completing the Form: On each form, fill out the institution of higher education (IHE or institution) name, the date of the report, the appropriate quarter the report covers (September 30, December 31, March 31, June 30), the 11-digit PR/Award Number (number is found in Box 2 of your Grant Award Notification (GAN)) for each HEERF grant funding stream as applicable, the total amount of funds awarded by the Department (including reserve funds if awarded), and check the box if the report is a “final report.” Institutions that expended HEERF grant funds during the calendar quarter from January 1 – March 30, 2021 are required to post the quarterly report that involved the expenditure of HEERF II CRRSAA and HEERF I CARES Act funds. The Department did not previously affirmatively indicate this reporting requirement was in place for HEERF II CRRSAA funds. As such, institutions may have until the end of the second calendar quarter, June 30, 2021, to post these retroactive reports if they have not already done so. For the July 10, 2021 quarterly reporting deadline, institutions are encouraged, but not required to, submit the quarterly reports (this institutional reporting form and the student quarterly report) to the Department by emailing those reports as PDF attachments to HEERFreporting@ed.gov.


    In the chart, an institution must specify the amount of expended HEERF I, II, and IIII funds for each funding category: (a)(1) Institutional Portion; (a)(2), and (a)(3), if applicable. (a)(2) funds include Assistance Listing Numbers (ALNs) 84.425J (Historically Black Colleges and Universities (HBCUs)), 84.425K (Tribally Controlled Colleges and Universities (TCCUs)), 84.425L (Minority Serving Institutions (MSIs)), 84.425M (Strengthening Institutions Program (SIP)); (a)(3) funds are for ALN 84.425N (Fund for the Improvement of Postsecondary Education (FIPSE) Formula Grant) and 84.425S (SAIHE). Each category is deliberately broad and may not capture specific grant program requirements. Explanatory footnotes help clarify certain reporting categories. While some items in the chart are blocked out, please note that the blocking of such items is consistent with Department guidance and FAQs and is not definitive. Provide brief explanatory notes for how funds were expended, including the title and brief description of each project or activity in which funds were expended. Do not include personally identifiable information (PII). Calculate the amount of the (a)(1) Institutional Portion, (a)(2) and (a)(3) funds in the “Quarterly Expenditures for each Program” row, and the grand total of all three in the “Total of Quarterly Expenditures” row. Round expenditures to the nearest dollar.


    Posting the Form: This form must be conspicuously posted on the institution’s primary website on the same page the reports of the IHE’s activities as to the emergency financial aid grants to students made with funds from the IHE’s allocation under (a)(1) of the CARES Act, CRRSAA, and ARP (Student Aid Portion) are posted. It may be posted in an HTML webpage format or as a link to a PDF. A new separate form must be posted covering each quarterly reporting period (September 30, December 31, March 31, June 30), concluding after either (1) posting the quarterly report ending September 30, 2023 or (2) when an institution has expended and liquidated all (a)(1) Institutional Portion, (a)(2), and (a)(3) funds and checks the “final report” box. IHEs must post this quarterly report form no later than 10 days after the end of each calendar quarter (October 10, January 10, April 10, July 10). Each quarterly report must be separately maintained on an IHE’s website or in a PDF document linked directly from the IHE’s HEERF reporting webpage. Reports must be maintained for at least three years after the submission of the final report per 2 CFR § 200.333. Any changes or updates after initial posting must be conspicuously noted after initial posting and the date of the change must be noted in the “Date of Report” line.


    Paperwork Burden Statement
    According to the Paperwork Reduction Act of 1995 (PRA), no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. The valid OMB control number for this information collection is 1840-0849. Public reporting burden for this collection of information is estimated to average 2 hours per response, including time for reviewing instructions, searching existing data sources, gathering, and maintaining the data needed, and completing and reviewing the collection of information. Under the PRA, participants are required to respond to this collection to obtain or retain benefit. If you have any comments concerning the accuracy of the time estimate or suggestions for improving this individual collection, or if you have comments or concerns regarding the status of your individual form, application, or survey, please contact HEERFreporting@ed.gov, U.S. Department of Education, 400 Maryland Avenue, SW, Washington, DC 20202.


    [1] To support expenses related to the disruption of campus operations due to coronavirus consistent with applicable law. This includes eligible expenses under a student’s cost of attendance under CARES Act Section 18004(c), or any component of a student’s cost of attendance or for emergency costs that arise due to coronavirus, such as tuition, food, housing, health care (including mental health care), or child care, per Section 314(c) of the Coronavirus Response and Relief Supplemental Appropriations Act, 2021 (CRRSAA), and Section 2003 of the American Rescue Plan Act of 2021 (ARP).
    [2] Including costs or expenses related to the disinfecting and cleaning of dorms and other campus facilities, purchases of personal protective equipment (PPE), purchases of cleaning supplies, adding personnel to increase the frequency of cleaning, the reconfiguration of facilities to promote social distancing, etc.
    [3] Please see the Department’s HEERF Lost Revenue FAQs (March 19, 2021) for more information regarding what may be appropriately included in an estimate of lost revenue.
    [4] Please post additional documentation as appropriate and briefly explain in the “Explanatory Notes” section. Please note that funds for (a)(1) Institutional Portion may be used to defray expenses associated with coronavirus (including lost revenue, reimbursement for expenses already incurred, technology costs associated with a transition to distance education, faculty and staff trainings, and payroll).
    [5] Please post additional documentation as appropriate and briefly explain in the “Explanatory Notes” section. Please note that funds for (a)(2) and (a)(3) may be used to defray expenses associated with coronavirus (including lost revenue, reimbursement for expenses already incurred, technology costs associated with a transition to distance education, faculty and staff trainings, and payroll).

  • Saint Vincent College & Seminary CARES Act Student Aid Quarterly & Final Report -- 1/8/2021

     

    Please click here for a PDF of Saint Vincent College & Seminary CARES Act Student Aid Quarterly & Final Report -- 1/8/2021 

     

    Saint Vincent College & Seminary CARES Act Student Aid Quarterly & Final Report -- 1/8/2021

    Grant no. PR/AWARD NUMBER P425E201969

    UPDATED 2/4/2021

     

    Introduction

    On March 27, 2020, the President of the United States signed the CARES Act (H.R. 748), which provides emergency relief funds to organizations and individuals affected by the coronavirus pandemic. The Higher Education Emergency Relief Fund (HEERF), found in Section 18004 of the CARES Act, provides funding to institutions of higher education “to prevent, prepare for, and respond to coronavirus.” This report provides details on the award Saint Vincent College and Seminary received under the HEERF – for student expenses related to the disruption of campus operations due to the COVID-19 crisis, (including eligible expenses under a student’s cost of attendance such as food, housing, course materials, technology, health care, and child care).

     

    Quarterly & Final Report - 1/8/2021

    This quarterly posting is the final report that covers all remaining HEERF fund expenditures for Section 18004(a)(1) Student Portion funds.

     1. An acknowledgement that the institution signed and returned to the Department the Certification and Agreement and the assurance that the institution has used, or intends to use, no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students.

    Saint Vincent College & Seminary reviewed, signed, and returned the U.S. Department of Education’s Certification and Agreement for HEERF funds for Emergency Financial Aid Grants to Students on April 15, 2020.  We received our grant award notification dated April 25, 2020.

    In keeping with the terms of the certification, Saint Vincent College & Seminary used no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants directly to students.

    2. The total amount of funds that the institution will receive or has received from the Department pursuant to the institution’s Certification and Agreement [for] Emergency Financial Aid Grants to Students.

    Saint Vincent College & Seminary received a total of $1,605,435 under Section 18004(a)(1) of the CARES Act, of which $802,718 has been provided directly to students impacted by campus disruptions due to the COVID-19 crisis.

    3. The total amount of Emergency Financial Aid Grants distributed to students under Section 18004(a)(1) of the CARES Act as of the date of submission (i.e., as of the initial report and every calendar quarter thereafter).

    Saint Vincent disbursed a total of $802,718 in CARES Act funds as emergency financial aid grants to 527 students. Information on the timing of the disbursements, as well as the number of emergency financial aid grants and student recipients per disbursement, is detailed in the table below. 

    Disbursement Date for Financial Aid Checks

    Number of Emergency Financial Aid Grants

    Number of Student Emergency Aid Recipients

    5/20/2020

    $ 429,500

    339

    6/8/2020

    $    62,500

    55

    7/31/2020

    $    38,000

    39

    8/7/2020

    $      7,500

    6

    8/29/2020

    $      1,500

    2

    10/2/2020

    $ 263,718

    305

    TOTALS

    $  802,718

    527 unduplicated students

     

     

    746 total disbursements

     

    4. The estimated total number of students at the institution eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965 and thus eligible to receive Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act.

    At the time that this report was initially prepared, Saint Vincent College and Seminary had estimated the number of students eligible to receive CARES Act Funding was 1,605.

    Following further clarification from the U.S. Department of Education, Saint Vincent College and Seminary determined the actual number of students eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965, and therefore eligible to receive CARES Act HEERF funding, was 1,353. The revised total excludes College and Seminary students who did not file a FAFSA; those whose FAFSAs were rejected or incomplete; international, non-citizen students; and others not meeting the eligibility criteria. Saint Vincent used two years of FAFSA data to determine Title IV eligibility and subsequent eligibility for CARES Act HEERF funding.

    5. The total number of students who have received an Emergency Financial Aid Grant to students under Section 18004(a)(1) of the CARES Act.

    A total of 527 undergraduate and graduate students have received emergency financial aid grants from the CARES Act funding to date.  Students received the financial aid grants through disbursements on 5/20/20 (339 students), 6/8/2020 (55), 7/31/2020 (39), 8/7/2020 (6), 8/29/2020 (2), and 10/2/2020 (305).

     

    6. The method(s) used by the institution to determine which students receive Emergency Financial Aid Grants and how much they would receive under Section 18004(a)(1) of the CARES Act.

    An institutional review committee consisting of the Vice President of Finance and Administration (Chief Financial Officer), Assistant Vice President for Student Success and Retention, Dean of Students for Student Affairs, and the Director of Financial Aid evaluated applications for Emergency Financial Aid Grants based on information provided by students regarding financial difficulties, eligibility to receive Title IV aid, academic level, and expected family contribution (EFC). Recognizing that EFC is based upon prior year income information, all students were advised of their family’s opportunity to request a professional judgment review of the EFC based on 2020 family projected income.

    Determination of awards to students recommended by the review committee were approved by the President of Saint Vincent College and the institution’s legal counsel.

    Based on the student’s eligibility for Title IV funding and identified financial need due to the disruption of campus operations because of coronavirus, academic level, and EFC, 81 students received $500 each, 83 students received $1,000 each, and 277 students received $1,500 each for a total of $539,000 in disbursements through 8/29/2020. The final disposition of the funds on 10/2/2020 included 66 students at $500 each, 174 students at $965.35 each, and 65 students at $965.34 each for a total of $263,718, using the same awarding criteria of academic level and EFC.

    A total of $802,718 – 50% of Saint Vincent College & Seminary’s allotment of CARES Act Funds—was awarded as Emergency Financial Aid Grants to students.  All funds were disbursed as of 10/2/2020.

     7. Any instructions, directions, or guidance provided by the institution to students concerning the Emergency Financial Aid Grants.

    In accordance with the Secretary of Education’s instructions for institutions to issue aid to students as soon as possible under the student aid portion of the CARES Act HEERF, the President of Saint Vincent College sent an email message with a link to the electronic request noted below to all degree-seeking students enrolled for the spring 2020 semester, on April 24th, 2020.  Each instructor of online classes was directed to remind students of this opportunity during online class sessions, and a second email reminder was sent on May 6, 2020 by the Director of Financial Aid. This information also appeared on the main page of the institution’s portal page and two separate pages of the institution’s website, both available to all SVC students.

    Saint Vincent created an online request form with an electronic signature. By completing the form with their name, student ID, and electronic signature, students indicate via a checklist how the campus closure has affected them financially. The application allows the student an opportunity to add additional comments not covered by the checklist. The form was also made available for students to download, print, and return. Students submitted the form indicating they were requesting emergency funding related to the disruption of campus operations due to COVID-19 as noted above and also that any funds received would be used for this purpose.  Round 1 requests received by May 8th were reviewed during the week of May 11th and checks were disbursed on May 20th.

    The online request has remained available allowing those that did not apply by May 8th to do so.  The same pattern of collection, review, and payment was followed for subsequent rounds.  Round 2 disbursement occurred on June 8th. Additional disbursements were made on July 31st, August 7th, and August 29th. A second email message with a link to the electronic request was sent to all degree-seeking students with enrollment in the fall 2020 semester on September 8, 2020. The form was also made available for students to download, print, and return. Students submitted the form indicating they were requesting emergency funding related to the disruption of campus operations due to COVID-19 as noted above and also that any funds received would be used for this purpose. The remainder of the funds earmarked for students was disbursed on October 2nd and the link to the application was removed from the website.

    This quarterly posting is the final report that covers all remaining HEERF fund expenditures for Section 18004(a)(1) Student Portion funds.

  • CARES Act Institutional Funds Quarterly and Final Report - 10/28/2020

    Quarterly Budget and Expenditure Reporting under CARES Act Sections 18004(a)(1) Institutional Portion, 18004(a)(2), and 18004(a)(3), if applicable

    Institution Name: __Saint Vincent College & Seminary______________________ Date of Report: _10/28/2020_ Covering Quarter Ending: September 30, 2020

    Total Amount of Funds Awarded: Section (a)(1) Institutional Portion: _$802,717____ Section (a)(2): ____________ Section (a)(3): ___________ Final Report? 

    Category

    Amount

    in (a)(1) institutional dollars

    Amount in (a)(2) dollars, if applicable

    Amount in (a)(3) dollars, if applicable

    Explanatory Notes

    Providing additional emergency financial aid grants to students.[1]

     

     

     

     

    Providing reimbursements for tuition, housing, room and board, or other fee refunds.

    $802,717

     

     

    $492,000 expended by June 30, 2020 for room and board refunds following the closing of residence halls in Spring 2020 necessitated by the threats from COVID-19 and state and local directives mandating the closure of campus;

    $310,717 expended from July 1, 2020 to September 30, 2020 related to several significant changes to the delivery of instruction prior to the start of the Fall 2020 semester, including the option for students to attend courses remotely. Students with housing contracts who were billed for room and board prior to the start of the semester, but chose to utilize the remote learning option were released from their housing contracts and issued room and board credits to their student account.

    Providing tuition discounts.

     

     

     

     

    Covering the cost of providing additional technology hardware to students, such as laptops or tablets, or covering the added cost of technology fees.

     

     

     

     

    Providing or subsidizing the costs of high-speed internet to students or faculty to transition to an online environment.

     

     

     

     

    Subsidizing off-campus housing costs due to dormitory closures or decisions to limit housing to one student per room; subsidizing housing costs to reduce housing density; paying for hotels or other off-campus housing for students who need to be isolated; paying travel expenses for students who need to leave campus early due to coronavirus infections or campus interruptions.

     

     

     

     

    Subsidizing food service to reduce density in eating facilities, to provide pre-packaged meals, or to add hours to food service operations to accommodate social distancing.

     

     

     

     

    Costs related to operating additional class sections to enable social distancing, such as those for hiring more instructors and increasing campus hours of operations.

     

     

     

     

    Campus safety and operations.[2]

     

     

     

     

    Purchasing, leasing, or renting additional instructional equipment and supplies (such as laboratory equipment or computers) to reduce the number of students sharing equipment or supplies during a single class period and to provide time for disinfection between uses.

     

     

     

     

    Replacing lost revenue due to reduced enrollment.

     

     

     

     

    Replacing lost revenue from non-tuition sources (i.e., cancelled ancillary events; disruption of food service, dorms, childcare or other facilities; cancellation of use of campus venues by other organizations, lost parking revenue, etc.).[3]

     

     

     

     

    Purchasing faculty and staff training in online instruction; or paying additional funds to staff who are providing training in addition to their regular job responsibilities.

     

     

     

     

    Purchasing, leasing, or renting additional equipment or software to enable distance learning, or upgrading campus wi-fi access or extending open networks to parking lots or public spaces, etc.

     

     

     

     

    Other Uses of (a)(1) Institutional Portion funds.[4]

     

     

     

     

    Other Uses of (a)(2) or (a)(3) funds, if applicable.[5]

     

     

     

     

    Quarterly Expenditures for each Program

    $802,717

     

     

     

    Total of Quarterly Expenditures

    $802,717

    Form Instructions

    Completing the Form: On each form, fill out the institution of higher education (IHE or institution) name, the date of the report, the appropriate quarter the report covers (September 30, December 31, March 31, June 30), the total amount of funds awarded by the Department (including reserve funds if awarded), and check the box if the report is a “final report.” In the chart, an institution must specify the amount of expended CARES Act funds for each funding category: Sections 18004(a)(1) Institutional Portion, 18004(a)(2), and 18004(a)(3), if applicable. Section 18004(a)(2) funds includes CFDAs 84.425J (Historically Black Colleges and Universities (HBCUs)), 84.425K (Tribally Controlled Colleges and Universities (TCCUs)), 84.425L (Minority Serving Institutions (MSIs)), 84.425M (Strengthening Institutions Program (SIP)); Section 18004(a)(3) funds are for CFDA 84.425N (Fund for the Improvement of Postsecondary Education (FIPSE) Formula Grant). Each category is deliberately broad and may not capture specific grant program requirements. Explanatory footnotes help clarify certain reporting categories. While some items in the chart are blocked out, please note that the blocking of such items is consistent with Department guidance and FAQs and is not definitive. Provide brief explanatory notes for how funds were expended, including the title and brief description of each project or activity in which funds were expended. Do not include personally identifiable information (PII). Calculate the amount of the Section 18004(a)(1) Institutional Portion (referred to as “(a)(1) institutional” in the chart), Section 18004(a)(2) (referred to as “(a)(2)” in the chart), and Section 18004(a)(3) (referred to as “(a)(3)” in the chart) funds in the “Quarterly Expenditures for each Program” row, and the grand total of all three in the “Total of Quarterly Expenditures” row. Round expenditures to the nearest dollar.

    Posting the Form: This form must be conspicuously posted on the institution’s primary website on the same page the reports of the IHE’s activities as to the emergency financial aid grants to students made with funds from the IHE’s allocation under Section 18004(a)(1) of the CARES Act (Student Aid Portion) are posted. It may be posted in an HTML webpage format or as a link to a PDF. A new separate form must be posted covering each quarterly reporting period (September 30, December 31, March 31, June 30), concluding after either (1) posting the quarterly report ending September 30, 2022 or (2) when an institution has expended and liquidated all (a)(1) Institutional Portion, (a)(2), and (a)(3) funds and checks the “final report” box. IHEs must post this quarterly report form no later than 10 days after the end of each calendar quarter (October 10, January 10, April 10, July 10) apart from the first report, which is due October 30, 2020. For the first report using this form, institutions must provide their cumulative expenditures from the date of their first HEERF award through September 30, 2020. Each quarterly report must be separately maintained on an IHE’s website or in a PDF document linked directly from the IHE’s CARES Act reporting webpage. Reports must be maintained for at least three years after the submission of the final report per 2 CFR § 200.333. Any changes or updates after initial posting must be conspicuously noted after initial posting and the date of the change must be noted in the “Date of Report” line.

    Paperwork Burden Statement

    According to the Paperwork Reduction Act of 1995 (PRA), no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. The valid OMB control number for this information collection is 1840-0849. Public reporting burden for this collection of information is estimated to average 2 hours per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Under the PRA, participants are required to respond to this collection to obtain or retain benefit. If you have any comments concerning the accuracy of the time estimate or suggestions for improving this individual collection, or if you have comments or concerns regarding the status of your individual form, application, or survey, please contact: Jack Cox, U.S. Department of Education, 400 Maryland Avenue, SW, Washington, DC 20202.



    [1] To support any element of the cost of attendance (as defined under Section 472 of the Higher Education Act of 1965, as amended (HEA)) per Section 18004(c) of the CARES Act and the Interim Final Rule published in the Federal Register on June 17, 2020 (85 FR 36494). Community Colleges in California, all public institutions in Washington State, and all institutions in Massachusetts have different requirements due to recent U.S. District Court actions. Please discuss with legal counsel. HEERF litigation updates can be found here.

    [2] Including costs or expenses related to the disinfecting and cleaning of dorms and other campus facilities, purchases of personal protective equipment (PPE), purchases of cleaning supplies, adding personnel to increase the frequency of cleaning, the reconfiguration of facilities to promote social distancing, etc.

    [3] Including continuance of pay (salary and benefits) to workers who would otherwise support the work or activities of ancillary enterprises (e.g., bookstore workers, foodservice workers, venue staff, etc.).

    [4] Please post additional documentation as appropriate and briefly explain in the “Explanatory Notes” section. Please note that costs for Section 18004(a)(1) Institutional Portion funds may only be used “to cover any costs associated with significant changes to the delivery of instruction due to the coronavirus, so long as such costs do not include payment to contractors for the provision of pre-enrollment recruitment activities; endowments; or capital outlays associated with facilities related to athletics, sectarian instruction, or religious worship.”

    [5] Please post additional documentation as appropriate and briefly explain in the “Explanatory Notes” section. Please note that costs for Sections 18004(a)(2) and (a)(3) funds may only be used “to defray expenses, including lost revenue, reimbursement for expenses already incurred, technology costs associated with a transition to distance education, faculty and staff trainings, payroll incurred by institutions of higher education and for grants to students for any component of the student’s cost of attendance (as defined under section 472 of the HEA), including food, housing, course materials, technology, health care, and child care.”

  • Saint Vincent College & Seminary CARES Act Student Aid Quarterly Report - 10/10/2020

    Saint Vincent College & Seminary CARES Act Student Aid Quarterly Report - 10/10/2020

    Grant no. PR/AWARD NUMBER P425E201969

    UPDATED 2/4/2021

    Introduction
    On March 27, 2020, the President of the United States signed the CARES Act (H.R. 748), which provides emergency relief funds to organizations and individuals affected by the coronavirus pandemic.  The Higher Education Emergency Relief Fund (HEERF), found in Section 18004 of the CARES Act, provides funding to institutions of higher education “to prevent, prepare for, and respond to coronavirus.”  This report provides details on the award Saint Vincent College and Seminary received under the HEERF – for student expenses related to the disruption of campus operations due to the Covid-19 crisis, (including eligible expenses under a student’s cost of attendance such as food, housing, course materials, technology, health care, and child care). 

    View the PDF of the 10/10/2020 report here

    Quarterly Report - 10/10/2020

    1. An acknowledgement that the institution signed and returned to the Department the Certification and Agreement and the assurance that the institution has used, or intends to use, no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students.


    Saint Vincent College & Seminary reviewed, signed, and returned the U.S. Department of Education’s Certification and Agreement for HEERF funds for Emergency Financial Aid Grants to Students on April 15, 2020.  We received our grant award notification dated April 25, 2020.  

    In keeping with the terms of the certification, Saint Vincent College & Seminary used no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants directly to students.

    2. The total amount of funds that the institution will receive or has received from the Department pursuant to the institution’s Certification and Agreement [for] Emergency Financial Aid Grants to Students.


    Saint Vincent College & Seminary received a total of $1,605,435 under Section 18004(a)(1) of the CARES Act, of which $802,718 has been provided directly to students impacted by campus disruptions due to the Covid-19 crisis.  

    3. The total amount of Emergency Financial Aid Grants distributed to students under Section 18004(a)(1) of the CARES Act as of the date of submission (i.e., as of the 30-day Report and every 45 days thereafter).

    Saint Vincent has disbursed a total of $802,718 in CARES Act funds as emergency financial aid grants to 527 students.  Information on the timing of the disbursements, as well as the number of emergency financial aid grants and student recipients per disbursement, is detailed in the table below.


    Disbursement Date for Financial Aid Checks

    Number of Emergency Financial Aid Grants

    Number of Student Emergency Aid Recipients

    5/20/2020

    $429,500

    339

    6/8/2020

    $ 62,500

    55

    7/31/2020

    $ 38,000

    39

    8/7/2020

    $ 7,500

    6

    8/29/2020

    $ 1,500

    2

    10/2/2020

    $ 263,718

    305

    TOTALS

    $ 802,718

    527 unduplicated students

     

     

    746 total disbursements

     

    4. The estimated total number of students at the institution eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965 and thus eligible to receive Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act.

    At the time that this report was initially prepared, Saint Vincent College and Seminary had estimated the number of students eligible to receive CARES Act Funding was 1,605.

    Following further clarification from the U.S. Department of Education, Saint Vincent College and Seminary determined the actual number of students eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965, and therefore eligible to receive CARES Act HEERF funding, was 1,353. The revised total excludes College and Seminary students who did not file a FAFSA; those whose FAFSAs were rejected or incomplete; international, non-citizen students; and others not meeting the eligibility criteria. Saint Vincent used two years of FAFSA data to determine Title IV eligibility and subsequent eligibility for CARES Act HEERF funding.

    5. The total number of students who have received an Emergency Financial Aid Grant to students under Section 18004(a)(1) of the CARES Act.

    A total of 527 undergraduate and graduate students have received emergency financial aid grants from the CARES Act funding to date.  Students received the financial aid grants through disbursements on 5/20/20 (339 students), 6/8/2020 (55), 7/31/2020 (39), 8/7/2020 (6), 8/29/2020 (2), and 10/2/2020 (305).

    6. The method(s) used by the institution to determine which students receive Emergency Financial Aid Grants and how much they would receive under Section 18004(a)(1) of the CARES Act.

    An institutional review committee consisting of the Vice President of Finance and Administration (Chief Financial Officer), Assistant Vice President for Student Success and Retention, Dean of Students for Student Affairs, and the Director of Financial Aid evaluated applications for Emergency Financial Aid Grants based on information provided by students regarding financial difficulties, eligibility to receive Title IV aid, academic level, and expected family contribution (EFC).  Recognizing that EFC is based upon prior year income information, all students were advised of their family’s opportunity to request a professional judgment review of the EFC based on 2020 family projected income.

    Based on the student’s eligibility for Title IV funding and identified financial need due to the disruption of campus operations because of coronavirus, academic level, and EFC, 81 students received $500 each, 83 students received $1,000 each, and 277 students received $1,500 each for a total of $539,000 in disbursements through 8/29/2020.  The final disposition of the funds on 10/2/2020 included 66 students at $500 each, 174 students at $965.35 each, and 65 students at $965.34 each for a total of $263,718, using the same awarding criteria of academic level and EFC.  In total $802,718 – 50% of Saint Vincent College & Seminary allotment of Cares Act Funds.

    Additional disbursements were made on a timely basis as applications were received; all funds were disbursed as of 10/2/2020.

    Determination of awards to students recommended by the review committee were approved by the President of Saint Vincent College and the institution’s legal counsel.

    7. Any instructions, directions, or guidance provided by the institution to students concerning the Emergency Financial Aid Grants.

    In accordance with the Secretary of Education’s instructions for institutions to issue aid to students as soon as possible under the student aid portion of the CARES Act HEERF, the President of Saint Vincent College sent an email message with a link to the electronic request noted below to all degree-seeking students enrolled for the spring 2020 semester, on April 24th, 2020.  Each instructor of online classes was directed to remind students of this opportunity during online class sessions, and a second email reminder was sent on May 6, 2020 by the Director of Financial Aid.  This information also appears on the main page of the institution’s portal page and two separate pages of the institution’s website, both available to all SVC students: 
    https://www.stvincent.edu/student-life/coronavirus-update and https://www.stvincent.edu/admission-aid/financing-your-education/financial-aid-info-covid-19.

    Saint Vincent created an online request form with an electronic signature.  By completing the form with their name, student ID, and electronic signature, students indicate via a checklist how the campus closure has affected them financially.  The application allows the student an opportunity to add additional comments not covered by the checklist.  The form was also made available for students to download, print, and return.  Students submitted the form indicating they were requesting emergency funding related to the disruption of campus operations due to Covid-19 as noted above and also that any funds received would be used for this purpose.   Round 1 requests received by May 8th were reviewed during the week of May 11th and checks were disbursed on May 20th

    The online request has remained available allowing those that did not apply by May 8th to do so.  The same pattern of collection, review, and payment was followed for subsequent rounds.  Round 2 disbursement occurred on June 8th.  Additional disbursements were made on July 31st, August 7th, and August 29th.  A second email message with a link to the electronic request was sent to all degree-seeking students with enrollment in the current (fall 2020) semester on September 8, 2020.  The form was also made available for students to download, print, and return.  Students submitted the form indicating they were requesting emergency funding related to the disruption of campus operations due to Covid-19 as noted above and also that any funds received would be used for this purpose.  The remainder of the funds earmarked for students was disbursed on October 2nd and the link to the application was removed from the website.

    Should additional CARES Act funds for students become available Saint Vincent College will reevaluate the process for the distribution of funds based on the criteria set forth.

  • Saint Vincent College & Seminary CARES Act Institutional Costs Report #4 - 9/10/2020

    Saint Vincent College & Seminary CARES Act Institutional Costs Report #4
    September 10, 2020
    Grant PR/AWARD NUMBER P425F202021
    Report #4 UPDATED 10.28.2020


    Click Here for PDF of Institutional Report #4


    Introduction
    On March 27, 2020, the President of the United States signed the CARES Act (H.R. 748), which provides emergency relief funds to organizations and individuals affected by the coronavirus pandemic.  The Higher Education Emergency Relief Fund (HEERF), found in Section 18004 of the CARES Act, provides funding to institutions of higher education “to prevent, prepare for, and respond to coronavirus.”  This report provides details on the institutional portion of the HEERF award received by Saint Vincent College and Seminary to cover costs associated with significant changes to the delivery of instruction due to the coronavirus.

    Saint Vincent College & Seminary reviewed, signed, and returned the U.S. Department of Education’s Certification and Agreement for the Institutional Portion of HEERF funds on April 27, 2020.  We received our grant award notification on May 7, 2020.  

    Saint Vincent College & Seminary received a total of $1,605,435 under Section 18004(a)(1) of the CARES Act.  No less than 50 percent of the funds received are being used to provide Emergency Financial Aid Grants directly to students.  The remaining $802,717 is being allocated for institutional costs associated with significant changes to the delivery of instruction due to the coronavirus.

    In accordance with Section 18004(c), Saint Vincent College and Seminary will use the institutional portion of the CARES HEERF funding for costs associated with significant changes to the delivery of instruction due to the coronavirus.  Funds will not be used for payments to contractors for the provision of pre-enrollment activities, including marketing and advertising; endowments; or capital outlays associated with facilities related to athletics, sectarian instruction, or religious worship.  As required by Section 18004(c), no less than fifty percent of Saint Vincent's total CARES HEERF award of $1,605,435 is being used to provide emergency financial aid grants to students for expenses related to the disruption of campus activities due to the coronavirus.



    Saint Vincent is using the institutional portion of the CARES HEERF funding to help cover room and board refunds necessitated by the threats posed by COVID-19.  In the interest of the health and safety of our students, faculty, staff, and the broader community, and in accordance with state and local directives, Saint Vincent suspended in-person instruction, shifted to online coursework, and closed its residence halls in Spring 2020 to help prevent the spread of the coronavirus.  Students who departed the residence halls by March 29, 2020 were eligible for pro-rated room and board credit.  Institutional CARES funding was used to help reimburse the College for these Spring 2020 student room and board refunds.  Furthermore, Saint Vincent made several significant changes to the delivery of instruction prior to the start of the Fall 2020 semester, including the option for students to attend courses remotely.  Students with housing contracts who were billed for room and board prior to the start of the semester but chose to utilize the remote learning option were released from their housing contracts and issued room and board credits to their student accounts.

     

    The project director for the institutional portion of the CARES HEERF funding is Richard S. Williams, the Vice President for Finance and Administration and Chief Financial Officer at Saint Vincent.  Mr. Williams has reviewed the terms of the Recipient's Funding Certification and Agreement for the Institutional Portion of the Higher Education Emergency Relief Fund Formula Grants Authorized by Section 18004(a)(1) of the Coronavirus Aid, Relief, and Economic Security (CARES) Act and consulted with the College President and General Counsel to ensure that Saint Vincent's plan for distribution of the funds is allowable and appropriate. 

    In his role as Chief Financial Officer, Mr. Williams will certify that the use of the funds is in accordance with cash management principles and appropriate internal controls.  Mr. Williams will authorize the draw down of funds.  Saint Vincent's Director of Financial Planning, Accounting, and Analysis, Ms. Gina Nalevanko, will receive the authorization from Mr. Williams, complete the draw down, and ensure that the funds, once received, are allocated to the correct account within the institutional accounting system to reimburse the costs for student room and board refunds.  Information on the expenditure of grant funds also will be shared with the Office of Foundation, Government, & Corporate Relations for review and preparation of reports.

    Annual audits of Saint Vincent College Corporation finances are performed by Baker Tilly Virchow Krause, LLP.  This includes the Single Audit as required by the 1999 OMB Circular A-133.

     

    REPORT #4:  Institutional Costs

    1.  Name of entity receiving award: Saint Vincent College and Seminary

    2.  Amount of award: $802,717

    3.  Funding agency: U. S. Department of Education  (Federal Agency ID# 9100)

    4.  North American Industry Classification System (NAICS)code for contracts / Catalog of Federal Domestic Assistance (CFDA) program number for grants:

    84.425F U. S. Department of Education Higher Education Emergency Relief Fund (HEERF)-IHE/Institutional found in Section 18004 of the CARES Act

    5.  Program source:  U. S. Department of Education Higher Education Emergency Relief Fund (HEERF)-IHE/Institutional found in Section 18004 of the CARES Act

    6.  Award title descriptive of the purpose of the funding action:  Saint Vincent College CARES Act Higher Education Emergency Relief Fund (HEERF)-IHE/Institution
                   

    7.  Location of the entity (including congressional district):
    Saint Vincent College
    300 Fraser Purchase Road
    Latrobe, PA 15650
    U.S. Congressional District 14

    8. Place of performance (including congressional district):
    Saint Vincent College
    300 Fraser Purchase Road
    Latrobe, PA 15650
    U.S. Congressional District 14

    9.  Unique identifier of the entity and its parent:  DUNS# 074956525

    10.  Reportable compensation and names of top five executives **

    Richard S. Williams, Treasurer/Vice President, Finance and Administration
    David Hollenbaugh, Vice President, Institutional Advancement
    Gary Quinlivan, Ph.D., Dean, Alex G. McKenna School
    John J. Smetanka, Ph.D., Vice President, Academic Affairs
    Bradley Watson, Ph.D., Professor of Politics

    Sum of Reportable Compensation:  $749,272

     

    **Saint Vincent’s President, Rev. Paul R. Taylor, O.S.B., Ph.D., does not appear on this list because he is a member of the Benedictine monastic community that is the sponsoring organization of the College.  Members of the monastic religious community do not receive individual compensation for their work; this compensation is provided directly to the monastic community.

  • Saint Vincent College & Seminary CARES Act Student Aid Report #4 – 8/28/2020

    Saint Vincent College & Seminary CARES Act Student Aid Report #4 – 8/28/2020
    Grant no. PR/AWARD NUMBER P425E201969
    Report #4
    UPDATED 2/4/2021

    Introduction
    On March 27, 2020, the President of the United States signed the CARES Act (H.R. 748), which provides emergency relief funds to organizations and individuals affected by the coronavirus pandemic. The Higher Education Emergency Relief Fund (HEERF), found in Section 18004 of the CARES Act, provides funding to institutions of higher education “to prevent, prepare for, and respond to coronavirus.” This report provides details on the award Saint Vincent College and Seminary received under the HEERF – for student expenses related to the disruption of campus operations due to the Covid -19 crisis, (including eligible expenses under a student’s cost of attendance such as food, housing, course materials, technology, health care, and child care). 

    Click Here for PDF of Report #4

    REPORT # 4

    1. An acknowledgment that the institution signed and returned to the Department the Certification and Agreement and the assurance that the institution has used, or intends to use, no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students.


    Saint Vincent College & Seminary reviewed, signed, and returned the U.S. Department of Education’s Certification and Agreement for HEERF funds for Emergency Financial Aid Grants to Students on April 15, 2020.  We received our grant award notification dated April 25, 2020.  
    In keeping with the terms of the certification, Saint Vincent College & Seminary will use no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants directly to students.

    2. The total amount of funds that the institution will receive or has received from the Department pursuant to the institution’s Certification and Agreement [for] Emergency Financial Aid Grants to Students.


    Saint Vincent College & Seminary will receive a total of $1,605,435 under Section 18004(a)(1) of the CARES Act, of which $802,718 is to be provided directly to students impacted by campus disruptions due to the Covid -19 crisis.  

    3. The total amount of Emergency Financial Aid Grants distributed to students under Section 18004(a)(1) of the CARES Act as of the date of submission (i.e., as of the 30-day Report and every 45 days thereafter).

    Saint Vincent has disbursed a total of $539,000 in CARES Act funds as emergency financial aid grants to 441 students to date.  Information on the timing of the disbursements, as well as the number of emergency financial aid grants and student recipients per disbursement, is detailed in the table below.

    Disbursement Date for Financial Aid Checks

    Number of Emergency Financial Aid Grants

    Number of Student Emergency Aid Recipients

    5/20/2020

    $ 429,500

    339

    6/8/2020

    $ 62,500

    55

    7/31/2020

    $ 38,000

    39

    8/7/2020

    $ 7,500

    6

    8/29/2020

    $ 1,500

    2

     

     

     

    TOTALS

    $ 539,000

    441

     

     

     

     

    4. The estimated total number of students at the institution eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965 and thus eligible to receive Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act.

    At the time that this report was initially prepared, Saint Vincent College and Seminary had estimated the number of students eligible to receive CARES Act Funding was 1,605.

    Following further clarification from the U.S. Department of Education, Saint Vincent College and Seminary determined the actual number of students eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965, and therefore eligible to receive CARES Act HEERF funding, was 1,353. The revised total excludes College and Seminary students who did not file a FAFSA; those whose FAFSAs were rejected or incomplete; international, non-citizen students; and others not meeting the eligibility criteria. Saint Vincent used two years of FAFSA data to determine Title IV eligibility and subsequent eligibility for CARES Act HEERF funding.

    5. The total number of students who have received an Emergency Financial Aid Grant to students under Section 18004(a)(1) of the CARES Act.

    A total of 441 undergraduate and graduate students have received emergency financial aid grants from the CARES Act funding to date.  Students received the financial aid grants through disbursements on 5/20/20 (339 students), 6/8/2020 (55), 7/31/2020 (39), 8/7/2020 (6), and 8/29/2020 (2).

    6. The method(s) used by the institution to determine which students receive Emergency Financial Aid Grants and how much they would receive under Section 18004(a)(1) of the CARES Act.

    An institutional review committee consisting of the Vice President of Finance and Administration (Chief Financial Officer), Assistant Vice President for Student Success and Retention, Dean of Students for Student Affairs, and the Director of Financial Aid will evaluate applications for Emergency Financial Aid Grants based on information provided by students regarding financial difficulties, eligibility to receive Title IV aid, academic level, and expected family contribution (EFC).  Recognizing that EFC is based upon prior year income information, all students have been and will be advised of their family’s opportunity to request a professional judgment review of the EFC based on 2020 family projected income.

    Based on the student’s eligibility for Title IV funding and identified financial need due to the disruption of campus operations because of coronavirus, academic level, and EFC, 81 students received $500 each, 83 students received $1,000 each, and 277 students received $1,500 each for a total of $539,000 in disbursements to date.

    Additional disbursements will be made on a timely basis as applications continue to be received. 

    Determination of awards to students recommended by the review committee were approved by the President of Saint Vincent College and the institution’s legal counsel.

    7. Any instructions, directions, or guidance provided by the institution to students concerning the Emergency Financial Aid Grants.

    In accordance with the Secretary of Education’s instructions for institutions to issue aid to students as soon as possible under the student aid portion of the CARES Act HEERF, the President of Saint Vincent College sent an email message with a link to the electronic request noted below to all degree-seeking students enrolled for the spring 2020 semester, on April 24th, 2020.  Each instructor of online classes was directed to remind students of this opportunity during online class sessions, and a second email reminder was sent on May 6, 2020 by the Director of Financial Aid.  This information also appears on the main page of the institution’s portal page and two separate pages of the institution’s website, both available to all SVC students: 
    https://www.stvincent.edu/student-life/coronavirus-update and https://www.stvincent.edu/admission-aid/financing-your-education/financial-aid-info-covid-19.

    Saint Vincent created an online request form with an electronic signature.  By completing the form with their name, student ID, and electronic signature, students indicate via a checklist how the campus closure has affected them financially.  The application allows the student an opportunity to add additional comments not covered by the checklist.  The form was also made available for students to download, print, and return.  Students submitted the form indicating they were requesting emergency funding related to the disruption of campus operations due to Covid-19 as noted above and also that any funds received would be used for this purpose.   Round 1 requests received by May 8th were reviewed during the week of May 11th and checks were disbursed on May 20th

    The online request has remained available allowing those that did not apply by May 8th to do so.  The same pattern of collection, review, and payment was followed for subsequent rounds.  Round 2 disbursement occurred on June 8th.  Additional disbursements were made on July 31st, August 8th, and August 29th.

    Saint Vincent will make an announcement regarding the availability of the remaining $263,718 in CARES Act funds to the entire student body in early September.  The deadline to apply for these funds will be in mid- to late-September, with the disbursement of emergency grants scheduled to be made to students in October. 

  • Saint Vincent College & Seminary CARES Act Institutional Costs Report #3 - August 10, 2020

    Saint Vincent College & Seminary CARES Act Institutional Costs Report #3
    August 10, 2020
    Grant  PR/AWARD NUMBER P425F202021
    Report #3  UPDATED 10/28/2020

     
    Click Here for PDF of Report #3

     

    Introduction

    On March 27, 2020, the President of the United States signed the CARES Act (H.R. 748), which provides emergency relief funds to organizations and individuals affected by the coronavirus pandemic.  The Higher Education Emergency Relief Fund (HEERF), found in Section 18004 of the CARES Act, provides funding to institutions of higher education “to prevent, prepare for, and respond to coronavirus.”  This report provides details on the institutional portion of the HEERF award received by Saint Vincent College and Seminary to cover costs associated with significant changes to the delivery of instruction due to the coronavirus.

     

    Saint Vincent College & Seminary reviewed, signed, and returned the U.S. Department of Education’s Certification and Agreement for the Institutional Portion of HEERF funds on April 27, 2020.  We received our grant award notification on May 7, 2020.  

     

    Saint Vincent College & Seminary received a total of $1,605,435 under Section 18004(a)(1) of the CARES Act.  No less than 50 percent of the funds received are being used to provide Emergency Financial Aid Grants directly to students.  The remaining $802,717 is being allocated for institutional costs associated with significant changes to the delivery of instruction due to the coronavirus.

    In accordance with Section 18004(c), Saint Vincent College and Seminary will use the institutional portion of the CARES HEERF funding for costs associated with significant changes to the delivery of instruction due to the coronavirus.  Funds will not be used for payments to contractors for the provision of pre-enrollment activities, including marketing and advertising; endowments; or capital outlays associated with facilities related to athletics, sectarian instruction, or religious worship.  As required by Section 18004(c), no less than fifty percent of Saint Vincent's total CARES HEERF award of $1,605,435 is being used to provide emergency financial aid grants to students for expenses related to the disruption of campus activities due to the coronavirus.

     

    Saint Vincent is using the institutional portion of the CARES HEERF funding to help cover room and board refunds necessitated by the threats posed by COVID-19.  In the interest of the health and safety of our students, faculty, staff, and the broader community, and in accordance with state and local directives, Saint Vincent suspended in-person instruction, shifted to online coursework, and closed its residence halls in Spring 2020 to help prevent the spread of the coronavirus.  Students who departed the residence halls by March 29, 2020 were eligible for pro-rated room and board credit. Institutional CARES funding was used to help reimburse the College for these Spring 2020 student room and board refunds.  Furthermore, Saint Vincent made several significant changes to the delivery of instruction prior to the start of the Fall 2020 semester, including the option for students to attend courses remotely.  Students with housing contracts who were billed for room and board prior to the start of the semester but chose to utilize the remote learning option were released from their housing contracts and issued room and board credits to their student accounts.

     

    The project director for the institutional portion of the CARES HEERF funding is Richard S. Williams, the Vice President for Finance and Administration and Chief Financial Officer at Saint Vincent.  Mr. Williams has reviewed the terms of the Recipient's Funding Certification and Agreement for the Institutional Portion of the Higher Education Emergency Relief Fund Formula Grants Authorized by Section 18004(a)(1) of the Coronavirus Aid, Relief, and Economic Security (CARES) Act and consulted with the College President and General Counsel to ensure that Saint Vincent's plan for distribution of the funds is allowable and appropriate. 

    In his role as Chief Financial Officer, Mr. Williams will certify that the use of the funds is in accordance with cash management principles and appropriate internal controls.  Mr. Williams will authorize the draw down of funds.  Saint Vincent's Director of Financial Planning, Accounting, and Analysis, Ms. Gina Nalevanko, will receive the authorization from Mr. Williams, complete the draw down, and ensure that the funds, once received, are allocated to the correct account within the institutional accounting system to reimburse the costs for student room and board refunds.  Information on the expenditure of grant funds also will be shared with the Office of Foundation, Government, & Corporate Relations for review and preparation of reports.

     

    Annual audits of Saint Vincent College Corporation finances are performed by Baker Tilly Virchow Krause, LLP.  This includes the Single Audit as required by the 1999 OMB Circular A-133.

     

    REPORT # 3: Institutional Costs 

     

    1. Name of entity receiving award:  Saint Vincent College and Seminary

     

    1. Amount of award:  $802,717

     

    1. Funding agency:  U. S. Department of Education (Federal Agency ID# 9100)

     

    1. North American Industry Classification System (NAICS)code for contracts / Catalog of Federal Domestic Assistance (CFDA) program number for grants:

    84.425F U. S. Department of Education Higher Education Emergency Relief Fund (HEERF)-IHE/Institutional found in Section 18004 of the CARES Act

     

    1. Program source:  U. S. Department of Education Higher Education Emergency Relief Fund (HEERF)-IHE/Institutional found in Section 18004 of the CARES Act

     

    1. Award title descriptive of the purpose of the funding action:  Saint Vincent College CARES Act Higher Education Emergency Relief Fund (HEERF)-IHE/Institution

     

    1. Location of the entity (including congressional district)

    Saint Vincent College

    300 Fraser Purchase Road

    Latrobe, PA 15650

    U.S. Congressional District 14

      

    1. Place of performance (including congressional district)

    Saint Vincent College

    300 Fraser Purchase Road

    Latrobe, PA 15650

    U.S. Congressional District 14

     

    1. Unique identifier of the entity and its parent:  DUNS# 074956525

     

    1. Reportable compensation and names of top five executives 1

    Richard S. Williams, Treasurer/Vice President, Finance and Administration

    David Hollenbaugh, Vice President, Institutional Advancement

                            Gary Quinlivan, Ph.D., Dean, Alex G. McKenna School

                            John J. Smetanka, Ph.D., Vice President, Academic Affairs

                            Bradley Watson, Ph.D., Professor of Politics

     

                            Sum of Reportable Compensation:  $749,272

     

     

     

    1 Saint Vincent’s President, Rev. Paul R. Taylor, O.S.B., Ph.D., does not appear on this list because he is a member of the Benedictine monastic community that is the sponsoring organization of the College. Members of the monastic religious community do not receive individual compensation for their work; this compensation is provided directly to the monastic community.

    1. Name of entity receiving award: Saint Vincent College and Seminary

    2. Amount of award: $802,717

    3. Funding agency: U. S. Department of Education  (Federal Agency ID# 9100)

    4. North American Industry Classification System (NAICS)code for contracts / Catalog of Federal Domestic Assistance (CFDA) program number for grants:
    84.425F U. S. Department of Education Higher Education Emergency Relief Fund (HEERF)-IHE/Institutional found in Section 18004 of the CARES Act

    5. Program source:  U. S. Department of Education Higher Education Emergency Relief Fund (HEERF)-IHE/Institutional found in Section 18004 of the CARES Act

    6. Award title descriptive of the purpose of the funding action:  Saint Vincent College CARES Act Higher Education Emergency Relief Fund (HEERF)-IHE/Institution

    7. Location of the entity (including congressional district)
    Saint Vincent College
    300 Fraser Purchase Road
    Latrobe, PA 15650
    U.S. Congressional District 14

    8. Place of performance (including congressional district) 
    Saint Vincent College
    300 Fraser Purchase Road
    Latrobe, PA 15650
    U.S. Congressional District 14

    9. Unique identifier of the entity and its parent: DUNS# 074956525

    10. Reportable compensation and names of top five executives **
    Richard S. Williams, Treasurer/Vice President, Finance and Administration
    David Hollenbaugh, Vice President, Institutional Advancement
    Gary Quinlivan, Ph.D., Dean, Alex G. McKenna School
    John J. Smetanka, Ph.D., Vice President, Academic Affairs
    Bradley Watson, Ph.D., Professor of Politics

    Sum of Reportable Compensation: $749,272
     
    ** Saint Vincent’s President, Rev. Paul R. Taylor, O.S.B., Ph.D., does not appear on this list because he is a member of the Benedictine monastic community that is the sponsoring organization of the College. Members of the monastic religious community do not receive individual compensation for their work; this compensation is provided directly to the monastic community.
  • Saint Vincent College & Seminary CARES Act Student Aid Report #3 – 7/29/2020

    Saint Vincent College & Seminary CARES Act Student Aid Report #3 – 7/29/2020
    Grant no. PR/AWARD NUMBER P425E201969
    Report #3
    UPDATED 2/4/2021

    Introduction
    On March 27, 2020, the President of the United States signed the CARES Act (H.R. 748), which provides emergency relief funds to organizations and individuals affected by the coronavirus pandemic. The Higher Education Emergency Relief Fund (HEERF), found in Section 18004 of the CARES Act, provides funding to institutions of higher education “to prevent, prepare for, and respond to coronavirus.” This report provides details on the award Saint Vincent College and Seminary received under the HEERF – for student expenses related to the disruption of campus operations due to the Covid -19 crisis, (including eligible expenses under a student’s cost of attendance such as food, housing, course materials, technology, health care, and child care). 

    30-DAY FUND REPORT
    Click Here for PDF Version

    1. An acknowledgement that the institution signed and returned to the Department the Certification and Agreement and the assurance that the institution has used, or intends to use, no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students.

    Saint Vincent College & Seminary reviewed, signed, and returned the U.S. Department of Education’s Certification and Agreement for HEERF funds for Emergency Financial Aid Grants to Students on April 15, 2020.  We received our grant award notification dated April 25, 2020.  
    In keeping with the terms of the certification, Saint Vincent College & Seminary will use no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants directly to students.

    2. The total amount of funds that the institution will receive or has received from the Department pursuant to the institution’s Certification and Agreement [for] Emergency Financial Aid Grants to Students.


    Saint Vincent College & Seminary will receive a total of $1,605,435 under Section 18004(a)(1) of the CARES Act, of which $802,718 is to be provided directly to students impacted by campus disruptions due to the Covid -19 crisis.  

    3. The total amount of Emergency Financial Aid Grants distributed to students under Section 18004(a)(1) of the CARES Act as of the date of submission (i.e., as of the 30-day Report and every 45 days thereafter).

    Round 1 of disbursement of CARES Act funds to students totaled $429,500.  Checks made payable to the students were mailed on 5/20/2020.  Round 2 of disbursement of CARES Act funds to students totaled $62,500.  Checks made payable to the students were mailed on 6/8/2020.  Saint Vincent has identified an additional $38,000 in Round 3 disbursements; checks will be mailed out to students by early August 2020.


    4. The estimated total number of students at the institution eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965 and thus eligible to receive Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act.

    At the time that this report was initially prepared, Saint Vincent College and Seminary had estimated the number of students eligible to receive CARES Act Funding was 1,605.

    Following further clarification from the U.S. Department of Education, Saint Vincent College and Seminary determined the actual number of students eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965, and therefore eligible to receive CARES Act HEERF funding, was 1,353. The revised total excludes College and Seminary students who did not file a FAFSA; those whose FAFSAs were rejected or incomplete; international, non-citizen students; and others not meeting the eligibility criteria. Saint Vincent used two years of FAFSA data to determine Title IV eligibility and subsequent eligibility for CARES Act HEERF funding.

    5. The total number of students who have received an Emergency Financial Aid Grant to students under Section 18004(a)(1) of the CARES Act.

    Round 1 of disbursement of CARES Act funds totaling $429,500 was disbursed to 339 undergraduate and graduate students on 5/20/2020. 

    Round 2 of disbursement of CARES Act funds totaling $62,500 was disbursed to 55 undergraduate and graduate students on 6/8/2020.

    In total $492,000 of the $802,718 available has been disbursed to 394 students.   

    Round 3 disbursements of $38,000 are currently in progress, with checks anticipated to be mailed to 39 students by early August 2020.  The completion of Round 3 disbursements will bring the total amount disbursed to $530,000 and the number of undergraduate and graduate recipients to 433.

    6. The method(s) used by the institution to determine which students receive Emergency Financial Aid Grants and how much they would receive under Section 18004(a)(1) of the CARES Act.

    An institutional review committee consisting of the Vice President of Finance and Administration (Chief Financial Officer), Assistant Vice President for Student Success and Retention, Dean of Students for Student Affairs, and the Director of Financial Aid will evaluate applications for Emergency Financial Aid Grants based on information provided by students regarding financial difficulties, eligibility to receive Title IV aid, academic level, and expected family contribution (EFC).  Recognizing that EFC is based upon prior year income information, all students have been and will be advised of their family’s opportunity to request a professional judgment review of the EFC based on 2020 family projected income.

    Based on the student’s eligibility for Title IV funding and identified financial need due to the disruption of campus operations because of coronavirus, academic level, and EFC, 63 students received $500 each, 72 students received $1,000 each, and 259 students received $1,500 each for a total of $492,000 through the first two rounds of disbursements.

    Round 3 disbursements are scheduled to be made by early August 2020.  This round will include grants of $500 for 16 students; grants of $1,000 for 9 students; and grants of $1,500 for 14 students. 

    Additional disbursements will be made on a timely basis as applications continue to be received. 

    Determination of awards to students recommended by the review committee were approved by the President of Saint Vincent College and the institution’s legal counsel.

    7. Any instructions, directions, or guidance provided by the institution to students concerning the Emergency Financial Aid Grants.

    In accordance with the Secretary of Education’s instructions for institutions to issue aid to students as soon as possible under the student aid portion of the CARES Act HEERF, the President of Saint Vincent College sent an email message with a link to the electronic request noted below to all degree-seeking students enrolled for the spring 2020 semester, on April 24th, 2020.  Each instructor of online classes was directed to remind students of this opportunity during online class sessions, and a second email reminder was sent on May 6, 2020 by the Director of Financial Aid.  This information also appears on the main page of the institution’s portal page and two separate pages of the institution’s website, both available to all SVC students: 
    https://www.stvincent.edu/student-life/coronavirus-update and https://www.stvincent.edu/admission-aid/financing-your-education/financial-aid-info-covid-19.

    Saint Vincent College & Seminary created an online request form with an electronic signature.  By completing the form with their name, student ID, and electronic signature, students indicate via a checklist how the campus closure has affected them financially.  The application allows the student an opportunity to add additional comments not covered by the checklist.  The form was also made available for students to download, print, and return.  Students submitted the form indicating they were requesting emergency funding related to the disruption of campus operations due to Covid-19 as noted above and also that any funds received would be used for this purpose.   Round 1: Requests received by May 8th were reviewed during the week of May 11th and checks were disbursed on May 20th.  Round 2 disbursement occurred on June 8th. Round 3 disbursements are scheduled to be mailed out by early August 2020.

    The online request will remain available allowing those that did not apply by May 8th to do so.  The same pattern of collection, review, and payment will be followed for subsequent rounds.

  • Saint Vincent College & Seminary CARES Act Institutional Costs Report #2 - 7/10/2020

    Saint Vincent College & Seminary CARES Act Institutional Costs Report #2 - 7/10/2020
    Grant no. PR/AWARD NUMBER P425F202021
    Report #2 UPDATED 10/28/2020

    Click Here for PDF version
      

    Introduction

    On March 27, 2020, the President of the United States signed the CARES Act (H.R. 748), which provides emergency relief funds to organizations and individuals affected by the coronavirus pandemic. The Higher Education Emergency Relief Fund (HEERF), found in Section 18004 of the CARES Act, provides funding to institutions of higher education “to prevent, prepare for, and respond to coronavirus.” This report provides details on the institutional portion of the HEERF award received by Saint Vincent College and Seminary to cover costs associated with significant changes to the delivery of instruction due to the coronavirus.

     

    REPORT # 2: Institutional Costs UPDATED 10/28/2020

     

    1.  Report on the use of CARES HEERF funds for Recipient's Institutional Costs.

    Saint Vincent College & Seminary reviewed, signed, and returned the U.S. Department of Education’s Certification and Agreement for the Institutional Portion of HEERF funds on April 27, 2020.  We received our grant award notification on May 7, 2020.  

    Saint Vincent College & Seminary received a total of $1,605,435 under Section 18004(a)(1) of the CARES Act.  No less than 50 percent of the funds received are being used to provide Emergency Financial Aid Grants directly to students.  The remaining $802,717 is being allocated for institutional costs associated with significant changes to the delivery of instruction due to the coronavirus.

    2.  An acknowledgment that the funds for Recipient's Institutional Costs has been used, or intends to be used, in accordance with Section 18004(c).

    In accordance with Section 18004(c), Saint Vincent College and Seminary will use the institutional portion of the CARES HEERF funding for costs associated with significant changes to the delivery of instruction due to the coronavirus.  Funds will not be used for payments to contractors for the provision of pre-enrollment activities, including marketing and advertising; endowments; or capital outlays associated with facilities related to athletics, sectarian instruction, or religious worship.  As required by Section 18004(c), no less than fifty percent of Saint Vincent's total CARES HEERF award of $1,605,435 is being used to provide emergency financial aid grants to students for expenses related to the disruption of campus activities due to the coronavirus.

    3.  Accounting for the amount of reimbursements to the Recipient for costs related to refunds made to students for housing, food, or other services that the Recipient could no longer provide.

    Saint Vincent is using the institutional portion of the CARES HEERF funding to help cover room and board refunds necessitated by the threats posed by COVID-19.  In the interest of the health and safety of our students, faculty, staff, and the broader community, and in accordance with state and local directives, Saint Vincent suspended in-person instruction, shifted to online coursework, and closed its residence halls in Spring 2020 to help prevent the spread of the coronavirus.  Students who departed the residence halls by March 29, 2020 were eligible for pro-rated room and board credit. Institutional CARES funding was used to help reimburse the College for these Spring 2020 student room and board refunds.  Furthermore, Saint Vincent made several significant changes to the delivery of instruction prior to the start of the Fall 2020 semester, including the option for students to attend courses remotely.  Students with housing contracts who were billed for room and board prior to the start of the semester but chose to utilize the remote learning option were released from their housing contracts and issued room and board credits to their student accounts.

    4.  Internal controls that the Recipient has in place to ensure that funds were used for allowable purposes and in accordance with cash management principles.

    The project director for the institutional portion of the CARES HEERF funding is Richard S. Williams, the Vice President for Finance and Administration and Chief Financial Officer at Saint Vincent.  Mr. Williams has reviewed the terms of the Recipient's Funding Certification and Agreement for the Institutional Portion of the Higher Education Emergency Relief Fund Formula Grants Authorized by Section 18004(a)(1) of the Coronavirus Aid, Relief, and Economic Security (CARES) Act and consulted with the College President and General Counsel to ensure that Saint Vincent's plan for distribution of the funds is allowable and appropriate. 

    In his role as Chief Financial Officer, Mr. Williams will certify that the use of the funds is in accordance with cash management principles and appropriate internal controls.  Mr. Williams will authorize the draw down of funds.  Saint Vincent's Director of Financial Planning, Accounting, and Analysis, Ms. Gina Nalevanko, will receive the authorization from Mr. Williams, complete the draw down, and ensure that the funds, once received, are allocated to the correct account within the institutional accounting system to reimburse the costs for student room and board refunds.  Information on the expenditure of grant funds also will be shared with the Office of Foundation, Government, & Corporate Relations for review and preparation of reports.

    Annual audits of Saint Vincent College Corporation finances are performed by Baker Tilly Virchow Krause, LLP.  This includes the Single Audit as required by the 1999 OMB Circular A-133.

  • Saint Vincent College & Seminary CARES Act Student Aid Report #2 – 6/29/2020

    Saint Vincent College & Seminary CARES Act Student Aid Report #2 – 6/29/2020
    Grant no. PR/AWARD NUMBER P425E201969
    Report #2
    UPDATED 2/4/2021

    Introduction

    On March 27, 2020, the President of the United States signed the CARES Act (H.R. 748), which provides emergency relief funds to organizations and individuals affected by the coronavirus pandemic. The Higher Education Emergency Relief Fund (HEERF), found in Section 18004 of the CARES Act, provides funding to institutions of higher education “to prevent, prepare for, and respond to coronavirus.” This report provides details on the award Saint Vincent College and Seminary received under the HEERF – for student expenses related to the disruption of campus operations due to the Covid -19 crisis, (including eligible expenses under a student’s cost of attendance such as food, housing, course materials, technology, health care, and child care). 
    30-DAY FUND REPORT
    Click Here for PDF Version


    1. An acknowledgement that the institution signed and returned to the Department the Certification and Agreement and the assurance that the institution has used, or intends to use, no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students.


    Saint Vincent College & Seminary reviewed, signed, and returned the U.S. Department of Education’s Certification and Agreement for HEERF funds for Emergency Financial Aid Grants to Students on April 15, 2020.  We received our grant award notification dated April 25, 2020.  
    In keeping with the terms of the certification, Saint Vincent College & Seminary will use no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants directly to students.

    2. The total amount of funds that the institution will receive or has received from the Department pursuant to the institution’s Certification and Agreement [for] Emergency Financial Aid Grants to Students.

    Saint Vincent College & Seminary will receive a total of $1,605,435 under Section 18004(a)(1) of the CARES Act, of which $802,718 is to be provided directly to students impacted by campus disruptions due to the Covid -19 crisis.  

    3. The total amount of Emergency Financial Aid Grants distributed to students under Section 18004(a)(1) of the CARES Act as of the date of submission (i.e., as of the 30-day Report and every 45 days thereafter).

    Round 1 of disbursement of CARES Act funds to students totaled $429,500.  Checks made payable to the students were mailed on 5/20/2020.  Round 2 of disbursement of CARES Act funds to students totaled $62,500.  Checks made payable to the students were mailed on 6/8/2020.

    4. The estimated total number of students at the institution eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965 and thus eligible to receive Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act.

    At the time that this report was initially prepared, Saint Vincent College and Seminary had estimated the number of students eligible to receive CARES Act Funding was 1,605.

    Following further clarification from the U.S. Department of Education, Saint Vincent College and Seminary determined the actual number of students eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965, and therefore eligible to receive CARES Act HEERF funding, was 1,353. The revised total excludes College and Seminary students who did not file a FAFSA; those whose FAFSAs were rejected or incomplete; international, non-citizen students; and others not meeting the eligibility criteria. Saint Vincent used two years of FAFSA data to determine Title IV eligibility and subsequent eligibility for CARES Act HEERF funding.

    5. The total number of students who have received an Emergency Financial Aid Grant to students under Section 18004(a)(1) of the CARES Act.

    Round 1 of disbursement of CARES Act funds totaling $429,500 was disbursed to 339 undergraduate and graduate students on 5/20/2020.  

    Round 2 of disbursement of CARES Act funds totaling $62,500 was disbursed to 55 undergraduate and graduate students on 6/8/2020.

    In total $492,000 of the $802,718 available has been disbursed to 394 students.   

    6. The method(s) used by the institution to determine which students receive Emergency Financial Aid Grants and how much they would receive under Section 18004(a)(1) of the CARES Act.

    An institutional review committee consisting of the Vice President of Finance and Administration (Chief Financial Officer), Assistant Vice President for Student Success and Retention, Dean of Students for Student Affairs, and the Director of Financial Aid will evaluate applications for Emergency Financial Aid Grants based on information provided by students regarding financial difficulties, eligibility to receive Title IV aid, academic level, and expected family contribution (EFC).  Recognizing that EFC is based upon prior year income information, all students have been and will be advised of their family’s opportunity to request a professional judgment review of the EFC based on 2020 family projected income.

    Based on the student’s eligibility for Title IV funding and identified financial need due to the disruption of campus operations because of coronavirus, academic level, and EFC, 63 students received $500 each, 72 students received $1,000 each, and 259 students received $1,500 each for a total of $492,000 to date.  

    Additional disbursements will be made on a timely basis as applications continue to be received.  

    Determination of awards to students recommended by the review committee were approved by the President of Saint Vincent College and the institution’s legal counsel.

    7. Any instructions, directions, or guidance provided by the institution to students concerning the Emergency Financial Aid Grants.

    In accordance with the Secretary of Education’s instructions for institutions to issue aid to students as soon as possible under the student aid portion of the CARES Act HEERF, the President of Saint Vincent College sent an email message with a link to the electronic request noted below to all degree-seeking students enrolled for the spring 2020 semester, on April 24th, 2020.  Each instructor of online classes was directed to remind students of this opportunity during online class sessions, and a second email reminder was sent on May 6, 2020 by the Director of Financial Aid.  This information also appears on the main page of the institution’s portal page and two separate pages of the institution’s website, both available to all SVC students: https://www.stvincent.edu/student-life/coronavirus-update and https://www.stvincent.edu/admission-aid/financing-your-education/financial-aid-info-covid-19.

    Saint Vincent College & Seminary created an online request form with an electronic signature.  By completing the form with their name, student ID, and electronic signature, students indicate via a checklist how the campus closure has affected them financially.  The application allows the student an opportunity to add additional comments not covered by the checklist.  The form was also made available for students to download, print, and return.  Students submitted the form indicating they were requesting emergency funding related to the disruption of campus operations due to Covid-19 as noted above and also that any funds received would be used for this purpose.   Round 1: Requests received by May 8th were reviewed during the week of May 11th and checks were disbursed on May 20th.  Round 2 disbursement occurred on June 8th. The online request will remain available allowing those that did not apply by May 8th to do so.  The same pattern of collection, review, and payment will be followed for subsequent rounds.
  • Saint Vincent College & Seminary CARES Act Student Aid Report #1 - 5/15/2020

    Saint Vincent College & Seminary CARES Act Student Aid Report #1 - 5/15/2020
    Grant no. PR/AWARD NUMBER P425E201969
    Report #1
    UPDATED 2/4/2021

    Introduction
    On March 27, 2020, the President of the United States signed the CARES Act (H.R. 748), which provides emergency relief funds to organizations and individuals affected by the coronavirus pandemic. The Higher Education Emergency Relief Fund (HEERF), found in Section 18004 of the CARES Act, provides funding to institutions of higher education “to prevent, prepare for, and respond to coronavirus.” This report provides details on the award Saint Vincent College and Seminary received under the HEERF – for student expenses related to the disruption of campus operations due to the Covid -19 crisis, (including eligible expenses under a student’s cost of attendance such as food, housing, course materials, technology, health care, and child care). 

    30-DAY FUND REPORT
    Click Here for PDF Version

    1. An acknowledgment that the institution signed and returned to the Department the Certification and Agreement and the assurance that the institution has used, or intends to use, no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students.


    Saint Vincent College & Seminary reviewed, signed, and returned the U.S. Department of Education’s Certification and Agreement for HEERF funds for Emergency Financial Aid Grants to Students on April 15, 2020.  We received our grant award notification dated April 25, 2020.  
    In keeping with the terms of the certification, Saint Vincent College & Seminary will use no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants directly to students.

    2. The total amount of funds that the institution will receive or has received from the Department pursuant to the institution’s Certification and Agreement [for] Emergency Financial Aid Grants to Students.


    Saint Vincent College & Seminary will receive a total of $1,605,435 under Section 18004(a)(1) of the CARES Act, of which $802,718 is to be provided directly to students impacted by campus disruptions due to the Covid -19 crisis.  

    3. The total amount of Emergency Financial Aid Grants distributed to students under Section 18004(a)(1) of the CARES Act as of the date of submission (i.e., as of the 30-day Report and every 45 days thereafter).

    Round 1 of disbursement of funds to students is expected to commence beginning the week of May 18, 2020.  The amount of Emergency Financial Aid Grants disbursed to students will be reported in the next required report on June 29, 2020.

    4. The estimated total number of students at the institution eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965 and thus eligible to receive Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act.

    At the time that this report was initially prepared, Saint Vincent College and Seminary had estimated the number of students eligible to receive CARES Act Funding was 1,605.

    Following further clarification from the U.S. Department of Education, Saint Vincent College and Seminary determined the actual number of students eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965, and therefore eligible to receive CARES Act HEERF funding, was 1,353. The revised total excludes College and Seminary students who did not file a FAFSA; those whose FAFSAs were rejected or incomplete; international, non-citizen students; and others not meeting the eligibility criteria. Saint Vincent used two years of FAFSA data to determine Title IV eligibility and subsequent eligibility for CARES Act HEERF funding.

    5. The total number of students who have received an Emergency Financial Aid Grant to students under Section 18004(a)(1) of the CARES Act.

    As indicated in the response to #3, the first round of student aid grants will be awarded beginning the week of May 18, 2020.  The number of students receiving Emergency Financial Aid Grants will be included in the June 29, 2020 report.

    6. The method(s) used by the institution to determine which students receive Emergency Financial Aid Grants and how much they would receive under Section 18004(a)(1) of the CARES Act.

    An institutional review committee consisting of the Vice President of Finance and Administration (Chief Financial Officer), Assistant Vice President for Student Success and Retention, Dean of Students for Student Affairs, and the Director of Financial Aid will evaluate applications for Emergency Financial Aid Grants based on information provided by students regarding financial difficulties, eligibility to receive Title IV aid, academic level, and expected family contribution (EFC).  Recognizing that EFC is based upon prior year income information, all students have been and will be advised of their family’s opportunity to request a professional judgment review of the EFC based on 2020 family projected income.
    Based on the student’s eligibility for Title IV funding and identified financial need due to the disruption of campus operations because of coronavirus, academic level, and EFC, students will receive Emergency Financial Aid Grants of up to $1,500 for Round 1 awards.
    Determination of awards to students recommended by the review committee will be approved by the President of Saint Vincent College and the institution’s legal counsel.

    7. Any instructions, directions, or guidance provided by the institution to students concerning the Emergency Financial Aid Grants.

    In accordance with the Secretary of Education’s instructions for institutions to issue aid to students as soon as possible under the student aid portion of the CARES Act HEERF, the President of Saint Vincent College sent an email message with a link to the electronic request noted below to all degree-seeking students enrolled for the spring 2020 semester, on April 24th, 2020.  Each instructor of online classes was directed to remind students of this opportunity during online class sessions, and a second email reminder was sent on May 6, 2020 by the Director of Financial Aid.  This information also appears on the main page of the institution’s portal page and two separate pages of the institution’s website, both available to all SVC students: https://www.stvincent.edu/student-life/coronavirus-update and https://www.stvincent.edu/admission-aid/financing-your-education/financial-aid-info-covid-19.

    Saint Vincent College & Seminary created an online request form with an electronic signature.  By completing the form with their name, student ID, and electronic signature, students indicate via a checklist how the campus closure has affected them financially.  The application allows the student an opportunity to add additional comments not covered by the checklist.  The form was also made available for students to download, print, and return.  Students submitted the form indicating they were requesting emergency funding related to the disruption of campus operations due to Covid-19 as noted above and also that any funds received would be used for this purpose.  This online request form had an initial deadline date of May 8, 2020 for round one awards.  Round one:  Requests received by May 8th will be reviewed during the week of May 11th.  Disbursement processing to those eligible and approved is scheduled to begin the week of May 18th.  The online request will remain available allowing those that did not apply by May 8th to do so.  The same pattern of collection, review, and payment will be followed for subsequent rounds.

  • Saint Vincent College & Seminary CARES Act Institutional Costs Report #1 - 5/27/2020

    Saint Vincent College & Seminary CARES Act Institutional Costs Report #1 - 5/27/2020
    Grant no. PR/AWARD NUMBER P425F202021
    Report #1


    Introduction
    On March 27, 2020, the President of the United States signed the CARES Act (H.R. 748), which provides emergency relief funds to organizations and individuals affected by the coronavirus pandemic. The Higher Education Emergency Relief Fund (HEERF), found in Section 18004 of the CARES Act, provides funding to institutions of higher education “to prevent, prepare for, and respond to coronavirus.” This report provides details on the  institutional portion of the HEERF award received by Saint Vincent College and Seminary to cover costs associated with significant changes to the delivery of instruction due to the coronavirus.
    30-DAY FUND REPORT: Institutional Costs
    Click Here for PDF Version

    1. Report on the use of CARES HEERF funds for Recipient's Institutional Costs.

    Saint Vincent College & Seminary reviewed, signed, and returned the U.S. Department of Education’s Certification and Agreement for the Institutional Portion of HEERF funds on April 27, 2020.  We received our grant award notification on May 7, 2020. 

    Saint Vincent College & Seminary received a total of $1,605,435 under Section 18004(a)(1) of the CARES Act.  No less than 50 percent of the funds received are being used to provide Emergency Financial Aid Grants directly to students.  The remaining $802,717 is being allocated for institutional costs associated with significant changes to the delivery of instruction due to the coronavirus.

    2. An acknowledgment that the funds for Recipient's Institutional Costs has been used, or intends to be used, in accordance with Section 18004(c).
     
    In accordance with Section 18004(c), Saint Vincent College and Seminary will use the institutional portion of the CARES HEERF funding for costs associated with significant changes to the delivery of instruction due to the coronavirus.  Funds will not be used for payments to contractors for the provision of pre-enrollment activities, including marketing and advertising; endowments; or capital outlays associated with facilities related to athletics, sectarian instruction, or religious worship.  As required by Section 18004(c), no less than fifty percent of Saint Vincent's total CARES HEERF award of $1,605,435 is being used to provide emergency financial aid grants to students for expenses related to the disruption of campus activities due to the coronavirus.

    3. Accounting for the amount of reimbursements to the Recipient for costs related to refunds made to students for housing, food, or other services that the Recipient could no longer provide.

    Saint Vincent will use the institutional portion of the CARES HEERF funding to help cover room and board refunds necessitated by the threats posed by COVID-19.  In the interest of the health and safety of our students, faculty, staff, and the broader community, and in accordance with state and local directives, Saint Vincent suspended in-person instruction, shifted to online coursework, and closed its residence halls to help prevent the spread of the coronavirus.  Students who departed the residence halls by March 29, 2020 were eligible for pro-rated room and board credit.  The institutional CARES funding will be used to help reimburse the costs for these room and board refunds.

    4. Internal controls that the Recipient has in place to ensure that funds were used for allowable purposes and in accordance with cash management principles.

    The project director for the institutional portion of the CARES HEERF funding is Richard S. Williams, the Vice President for Finance and Administration and Chief Financial Officer at Saint Vincent.  Mr. Williams has reviewed the terms of the Recipient's Funding Certification and Agreement for the Institutional Portion of the Higher Education Emergency Relief Fund Formula Grants Authorized by Section 18004(a)(1) of the Coronavirus Aid, Relief, and Economic Security (CARES) Act and consulted with the College President and General Counsel to ensure that Saint Vincent's plan for distribution of the funds is allowable and appropriate.

    In his role as Chief Financial Officer, Mr. Williams will certify that the use of the funds is in accordance with cash management principles and appropriate internal controls.  Mr. Williams will submit requests to draw down funds to Saint Vincent's Director of Financial Planning, Accounting, and Analysis, Gina Nalevanko.  Ms. Nalevanko will review  and approve the request prior to draw down and will ensure that the funds, once received, are allocated to the correct account within the institutional accounting system to reimburse the costs for student room and board refunds.  Information on the expenditure of grant funds also will be shared with the Office of Foundation, Government, & Corporate Relations for review and preparation of reports.
     
    Annual audits of Saint Vincent College Corporation finances are performed by Baker Tilly Virchow Krause, LLP.  This includes the Single Audit as required by the 1999 OMB Circular A-133.

Documents

Contact Us

Financial Aid Office

Phone: 724-805-2555, 800-782-5549
Email: financialaid@stvincent.edu

Saint Vincent College subscribes to a policy of nondiscrimination and equal opportunity and prohibits sexual harassment, including sexual violence. To read the full text, visit http://www.stvincent.edu/legal-info.